Administrative Assistant

Excel Data Entry/Administrative Assistant

Job Description

The Administrative Assistant provides essential administrative support to the millwork and production teams in a fast-paced, production-focused environment. This role manages phone communications, organizes physical and digital records, and maintains accurate data sheets and reports in Excel. The position supports day-to-day office operations, ensuring that documentation, filing, and data entry processes run smoothly and efficiently.

Responsibilities

• Provide general administrative support to the millwork and production teams, helping to keep daily operations organized and on schedule.
• Answer and route incoming phone calls in a professional and courteous manner.
• Maintain filing systems and organize both physical and digital records for easy retrieval and accurate documentation.
• Create, update, and manage data sheets and reports using Microsoft Excel, ensuring information is accurate and up to date.
• Assist with document organization, tracking, and data entry to support production and office workflows.
• Support day-to-day office operations as needed, including clerical tasks and general administrative duties.
• Collaborate with team members in a production-focused environment to ensure information flows smoothly between the office and the production floor.
• Handle basic customer service interactions, providing clear and professional communication to internal and external stakeholders.

Essential Skills

• At least 1 year of office experience, preferably in an administrative support role.
• Strong proficiency in Microsoft Excel, including creating, updating, and managing data sheets and reports.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Demonstrated computer savvy and comfort working with digital files and systems.
• Experience with filing and document management, including organizing physical and digital records.
• Strong organizational skills and a high level of attention to detail.
• Reliable, professional demeanor with the ability to support a production-focused environment.
• Customer service skills, including clear and courteous phone and email communication.
• Clerical and data entry experience with a focus on accuracy and timeliness.

Additional Skills & Qualifications

• Experience in an administrative role within the construction or millwork industry is preferred.
• Recent high school, college, or vocational school education is acceptable when combined with strong administrative skills.
• Ability to manage multiple tasks and prioritize work in a busy office setting.
• Comfort working closely with production teams in a hands-on, studio and warehouse environment.
• Strong sense of ownership and accountability for documentation, data organization, and filing.

Work Environment

This role is based in a hands-on, production-focused studio and warehouse setting that supports custom millwork and high-profile commercial projects. Standard hours are Monday through Friday, 9:00 a.m. to 5:00 p.m. You will work closely with production teams and office staff, using Microsoft Office (Word, Excel, Outlook) and other basic computer tools to manage documents and data. The environment is collaborative and fast-paced, with a strong focus on accuracy, organization, and supporting ongoing production work. Attire should be professional yet practical for an office located within a studio and warehouse setting.

Job Type & Location

This is a Contract to Hire position based out of Westbury, NY.

Pay and Benefits

The pay range for this position is $18.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Westbury,NY.

Application Deadline

This position is anticipated to close on Jun 8, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.