Administrative Assistant, Western NY

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Review Vacancy

Date Posted 06/02/26

Applications Due08/27/26

Vacancy ID217277

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• How to Apply

NY HELPNo

AgencyEmpire State Development, NYS

TitleAdministrative Assistant, Western NY

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $48925 to $51000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Erie

Street Address 95 Perry Street

City Buffalo

StateNY

Zip Code14203

Duties Description *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.

• Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

Basic Function: The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back - up receptionist role, as needed.

WORK PERFORMED:

• Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested.
• Arrange/Schedule meetings and travel as necessary; organize and submit expense reports.
• Answer telephones in a professional and courteous manner, taking accurate phone messages, responds to general inquiries, and where necessary, direct caller to the appropriate department or individual for further assistance.
• Conduct the saving of electronic files and email in appropriate project folders to assist with maintaining organized electronic files.
• Draft basic documentation from Corporation templates, use mail merge system for disbursement of information.
• Create and maintain multiple project tracking Excel spreadsheets.
• Conduct scanning including disassembling documentation, copying/scanning all materials, and resemble back to original format for filing of original materials.
• Check invoices for accuracy and valid signatures prior to department head's approvals, as assigned.
• Process incoming fee checks.
• Assist other support staff in the department or elsewhere in the Corporation, as required.

Minimum Qualifications MINIMUM REQUIREMENTS:

Education Level Required: High School diploma or equivalent. Associated degree preferred.

Relevant Experience required: 1 to 3 years of office experience.

Knowledge Required: Basic knowledge of MS Office, Excel plus Power Point preferred but will train the right candidate. Excellent communication skills - both written and verbal; Excellent follow up skills; Excellent organizational skills, ability to multi-task. Able to handle correspondence when directed.

Additional Comments Salary range as specified.

Comprehensive Benefits Package.

Some positions may require additional credentials or a background check to verify your identity.

Name Jane Martinez - HR Recruiter

Telephone N/A

Fax N/A

Email Address resumes@esd.ny.gov

Address

Street 655 Third Avenue

City New York

State NY

Zip Code 10017

Notes on ApplyingExternal Candidates: Applicants MUST submit a cover letter with resume to be considered. To apply copy & paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration

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