This position is responsible for administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.
Responsibilities ---------------
• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes, and Standards. • Timely creation of new jobs in JD Edwards as required. • Organizing and maintaining an up-to-date job file for Estimator. • General Manager Review. • Using JD Edwards and BCS to maintain vendor list. • Ensure compliance with vendor requirements. • Monthly Reconciliation of AP statements. • Customer file maintenance, digital database, and physical file system. • Attend BELFOR sponsored operations and safety training courses as required.
Requirements -------------
Managing the front desk functions as they relate to phone calls, visitors, and mail distribution. Accounts Payable sorting, matching, and scanning invoices and check requests. Accounts Receivable receiving payments from customers and depositing funds to appropriate accounts. Comprehensive understanding of customer service principles and practices. Work under time constraints to meet specific timelines. Attention to detail and keen sense of safeguarding other peoples property and information.
Disclaimer ----------
The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.