Administrative Assistant

Description:
Requisition Title
USFC - Administrative Assistant
Project Description
Position Overview
We are seeking a detail-oriented and organized Administrative Assistant to provide onsite administrative and operational support within a manufacturing environment. This role requires strong communication skills, the ability to manage multiple priorities, and proficiency in Microsoft Office applications. The ideal candidate will serve as a key point of contact for internal teams and external partners while maintaining high standards of professionalism and confidentiality.
Key Responsibilities
Administrative Support
Manage calendars and coordinate scheduling for meetings and appointments
Answer incoming phone calls and respond to emails in a timely and professional manner
Support day-to-day administrative functions for the team
Documentation & Record Keeping
Maintain accurate electronic and physical filing systems
Prepare and organize reports, presentations, and other documentation
Ensure all records are updated, accessible, and compliant with company standards
Office Coordination
Monitor and order office supplies as needed
Coordinate with vendors and IT support for office equipment and services
Perform track and trace functions to monitor and follow up on key items/processes
Communication & Coordination
Act as a primary point of contact for internal staff and external clients
Handle sensitive information with discretion and confidentiality
Assist with cross-functional coordination within the manufacturing facility
Required Qualifications
High School Diploma or equivalent
3 5 years of administrative experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with track and trace processes is required
Key Skills
Communication: Strong written and verbal communication skills
Organization & Time Management: Ability to prioritize tasks and manage multiple responsibilities efficiently
Attention to Detail: High level of accuracy and professionalism in all work
Technical Skills: Comfortable using Excel and other administrative tools
Problem Solving: Ability to adapt and support a fast-paced environment
Additional Information
This is a fully onsite role (5 days per week)
Opportunity to transition into a permanent position based on performance
Supplier Comments