JOB TITLE: Administrative Assistant  REPORTS TO: Office Manager  Position Summary: The Administrative Assistant plays a key role in supporting all departments by performing a wide range of administrative, clerical, and office coordination tasks. This position is vital to maintaining efficient operations, ensuring accurate documentation, and supporting internal communications and processes across the organization.
Key Responsibilities: Front Desk & Office Support:
Greet and direct visitors, answer inquiries, and maintain a welcoming environment.
Answer, screen, and redirect phone calls; take messages as needed.
Receive deliveries; sort and distribute incoming mail.
Maintain and order office supplies.
Run company errands as needed.
Administrative & Clerical Duties:
Maintain electronic and hard copy filing systems in a confidential manner.
Perform data entry, scanning, mailing, copying, and faxing.
Schedule appointments, meetings, and travel arrangements.
Maintain contact lists and update office policies and procedures.
Assist with document preparation including letters, memos, reports, quotes, proposals, and emails.
Accounting & Financial Support:
Open and date-stamp incoming invoices; route to appropriate departments for approval.
Verify receipt of goods and enter invoices into the accounting system (Accounts Payable).
Support Accounts Receivable tasks and perform check deposits.
Knowledge of Sage/Peachtree is a plus.
Human Resources Support:
Lead recruitment and onboarding activities including job postings and new hire orientations.
Coordinate employee evaluations and performance tracking.
Maintain vacation calendar and assist with compensation and incentive plan administration.
Track employee training and development activities.
Stay current on employment laws and HR regulations; advise management as needed.
Enter and update employee records.
Inventory & Job Tracking Support:
Write POs and update stock lists when needed.
Assist with job entry and tracking using DST Trimmer log (jobs, parts, etc.).
Retrieve images from inspection cameras as needed.
Qualifications:
Proven experience in administrative support roles.
Strong organizational and multitasking skills.
Proficiency in Microsoft Word, Excel, and ERP systems.
Working knowledge of accounting functions (AP/AR) is required.
Experience with Sage/Peachtree is a plus.
Strong communication and interpersonal skills.
  Benefits 401K, Health Insurance, Dental, Long Term Disability, Paid Time Off (PTO) and Optional Supplemental Insurance.   Please feel free to contact us via phone or email if you are interested in this position (517-655-5481) Email: hr@mcmolds.com
Numbers & Facts
Location
Williamston, MI
Job Type
Full-time
Skills
Accountingunmatched
Accounting Softwareunmatched
Accounts Payableunmatched
Accounts Receivableunmatched
Administrative Skillsunmatched
Billingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Compensation and Benefitsunmatched
Contact Managementunmatched
Data Entryunmatched
Dental Insuranceunmatched
ERP (Enterprise Resource Planning)unmatched
Employment Lawunmatched
Financial Supportunmatched
Health Insuranceunmatched
Human Resourcesunmatched
Interpersonal Skillsunmatched
Mail Processingunmatched
Microsoft Excelunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Onboardingunmatched
Operations Managementunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Peachtree Accountingunmatched
Performance Analysisunmatched
Performance Reviewsunmatched
Photocopyunmatched
Regulationsunmatched
Support Documentationunmatched
Telephone Skillsunmatched
Travel Planningunmatched
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