Administrative Assistant

Position Summary: We are seeking a professional and organized Administrative Assistant to join our team. This individual will be the first point of contact for visitors, manage various administrative tasks, and provide essential support across multiple functions, including Operations, HR, Training, and Safety. The ideal candidate is personable, detail-oriented, and skilled in managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Front Desk Reception: Greet and direct visitors, answer and route phone calls, and manage incoming and outgoing mail.
• Calendar Management: Schedule and coordinate meetings, appointments, and events, ensuring alignment with team priorities.
• Meeting Support: Arrange meeting logistics, including room bookings, preparing agendas, handling lunches, and taking meeting minutes when needed.
• Presentation Support: Assist in creating and formatting presentations, reports, and other documents using tools such as PowerPoint, Excel, and Word.
• Administrative Support: Provide administrative assistance to various departments, including HR, Training, and Safety. Tasks may include maintaining records, data entry, preparing materials, and supporting project coordination.
• Office Organization: Maintain office supplies inventory, organize files and records, and ensure a well-organized front desk area.
• Communication Liaison: Act as a point of contact for internal and external communication, ensuring prompt and professional responses.

Required Qualifications:

• Proven experience as an Administrative Assistant, Front Desk Associate, or customer facing role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities with a keen eye for detail.
• Ability to work independently and collaboratively in a team-oriented environment.
• Friendly, professional demeanor with strong customer service skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities with a keen eye for detail.
• Ability to work independently and collaboratively in a team-oriented environment.
• Friendly, professional demeanor with strong customer service skills.
• Experience supporting multiple departments
• Familiarity with calendar management software or tools.