Administrative Assistant

Key Responsibilities

• Provide administrative support to Maintenance, Planning, Compliance, Engineering, Fuels, and Environmental teams.
• Manage timekeeping, attendance, employee expense reports, record retention, filing, office supplies, travel, meetings, and calendars.
• Prepare reports, verify contractor timesheets, maintain ARCOS updates, support FMLA administration, and coordinate vendor services (copiers, phones).
• Support safety initiatives, reimbursements, and provide backup for other administrative assistants.
• Deliver excellent customer service while maintaining confidentiality.

Required Qualifications

• High school diploma/GED (Associate degree or vocational certification preferred).
• 1–5 years of administrative experience.
• Strong proficiency in Microsoft Office.
• Experience with travel coordination, meeting management, report preparation, and calendar management.
• Experience with timekeeping systems; Accounts Payable, SHIPS, PeopleSoft, and plant/union environment experience preferred.

Key Skills

• Organization, multitasking, attention to detail.
• Strong written and verbal communication.
• Ability to handle confidential information and make administrative decisions.
• Customer service, teamwork, professionalism, adaptability, ownership, and commitment to safety/compliance.