Administrative Assistant

Administrative Assistant

Ergon Marine & Industrial Supply, Inc., has an opening for an administrative assistant at its Wood River, IL location.

If you are a hard-working person who likes to help others and be proud of the work that you accomplish, then this might be a job that you would enjoy. EMIS services vessels and tows, and this job allows you to be a part of that support of the river crews.

Ergon is a family-owned oil and gas company based in the Jackson, MS area with facilities across the US. EMIS is a subsidiary with facilities that support marine traffic up and down the Mississippi River. Our facilities are located in Vicksburg, MS, Wood River, IL, and Memphis, TN.

Ergon offers a competitive benefits package: 401(k) Matching, Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing

Administrative Assistant Qualifications:

• High School Diploma or GED
• At least five years' experience in an office position with knowledge of bookkeeping, typing, data entry and processing
• Must be computer competent
• Good communication and organizational skills, and detail-oriented
• Training in SAP Program preferred
• Excellent understanding of inventory and controls

Administrative Assistant Responsibilities:

• Create invoices in SAP for Ergon Marine customers for the tickets received
• Prepare requisitions and purchase orders for vendors and service providers. Scan and send through the accounts payable system.
• Process COD transactions - reconcile daily sales paperwork with credit card transaction receipts, create invoice in SAP, complete credit card recap
• Process Chevron orders per company requirements
• Process Exxon Mobil orders per company requirements
• Work with Jackson office, outside vendors, and customers regarding problems with purchase orders and invoices.
• Perform inventory updates through the purchase order process.
• Perform inventory control cycle counts
• Perform end-of-month and end-of-year procedures
• Procure office supplies as needed, maintain office supply distribution of office supplies as needed
• Enter department and vessel grocery orders into SAP
• Process p-card statements for credit card holders at EMIS
• Support business with any needed duties.

We are an EEO/AAP employer.