Administrative Assistant Jobot
East Norwich, NY5 days ago
- $60,000–$68,000 Per Year
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Skills
- Accounts Payableunmatched
- Accounts Receivableunmatched
- Administrative Skillsunmatched
- Adobe Creative Suiteunmatched
- Adobe Illustratorunmatched
- Adobe InDesignunmatched
- Adobe Photoshopunmatched
- Business Developmentunmatched
- Calendar Managementunmatched
- Computer Skillsunmatched
- Constructionunmatched
- Content Developmentunmatched
- Dental Insuranceunmatched
- Document Trackingunmatched
- Documentationunmatched
- Establish Prioritiesunmatched
- Health Insuranceunmatched
- Maintain Complianceunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Onboardingunmatched
- Organizational Skillsunmatched
- Request for Proposals (RFP)unmatched
- Support Documentationunmatched
- Time Managementunmatched
- Training/Teachingunmatched
- Tuition Feesunmatched
- Vision Planunmatched
Description
Benefits:
Job Summary
We are seeking a motivated and outgoing an Administrative Operations Coordinator to join our team in our Queens, NY location. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. You will support day-to-day administrative operations.
Responsibilities
- 401(k)
- Competitive salary
- Dental insurance
- Flexible schedule
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Tuition assistance
- Vision insurance
Job Summary
We are seeking a motivated and outgoing an Administrative Operations Coordinator to join our team in our Queens, NY location. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. You will support day-to-day administrative operations.
Responsibilities
- Scheduling, meeting preparation, calendar management, filing, scanning, and office coordination.
- Assist internal departments with document tracking, organization, and deadline management.
- Support onboarding tasks, administrative forms, and internal documentation needs.
- AP/AR and office operations coordination.
- Project documentation and compliance support.
- Help create content for internal and external communicators.
- Ensure compliance with brand guidelines, writing standards, and submission.
- Assist with preparation of RFIs, RFQs, and RFP submissions.
- Coordinate proposal components across departments (Estimating, PMs, subcontractors).
- Draft, review, and update project sheets, resumes, capability statements, and forms.
- Help prepare materials needed for business development outreach.
- Bachelor Degree or administrative training is preferred.
- 3 to 5 years experience as an Office Coordinator or in construction setting.
- Adobe Creative Suite (InDesign, Illustrator, and Photoshop).
- Familiarity and knowledge with AEC terminology and proposal processes is a plus.
- Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
- Highly organized with excellent time management skills and the ability to prioritize projects
- 401(k)
- Bonus based on performance
- Competitive salary
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Training & development
- Tuition assistance
- Vision insurance
- Competitive Compensation
- Paid Time Off
- Career Growth Opportunities
Numbers & Facts
| Location | Woodside, NY |
| Job Type | Full-time |
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