Administrative Assistant

In this function you will:

• Enter approved Purchase Orders into ERP system (AS400) for MRO
• Enter New Products into ERP system. (Lotus Notes)
• Make changes to existing files for price and part updates as instructed. (AS400)
• Support the replenishment method through KB cards and Blanket order requiring the entering of Purchase Orders and PO releases in the ERP system. (AS400)
• Track and update all open PO’s report for incoming material. (Excel)
• Manage the Purchasing folders for PO confirmations – Shipment notifications and Vendor correspondence (Lotus Notes)
• Manage the back-log report (Excel) for Third Party Vendor orders for on time shipment.
• Transact Third Party Shipments in ERP system.
• Support the traffic team for Third Party shipments and incoming freight.
• Support the gathering of data from Vendors for compliance requests
• Perform other duties as assigned

Basic (Required) Qualifications:

• Minimum of 3 years of experience.
• Legally authorized to work in the Client States without company sponsorship.

Preferred Qualifications:

• Proficiency with Microsoft Office Applications.
• Ability to work in a fast paced enviroment

Position Criteria:

• Strong attention to detail.
• Proficiency in Microsoft Office applications.