Administrative Assistant

Job Summary:
We are seeking a highly organized and professional Administrative Assistant to support daily business operations and internal team initiatives. This role will assist with onboarding, recruiting coordination, travel arrangements, contract management, and administrative support functions while working closely with company leadership. The ideal candidate will have strong communication skills, attention to detail, and a client-focused mindset.

Job Duties:

• Support new hire onboarding activities and administrative processes
• Assist with recruiting efforts, including job postings and resume review coordination
• Coordinate travel arrangements for conferences, meetings, and company events
• Manage and maintain shared email inboxes
• Create, manage, and maintain contracts and related documents within PandaDoc, including MSA’s and SOW’s
• Provide general administrative support to internal leadership and team members
• Maintain professionalism and strong communication with internal and external stakeholders

Qualifications:

• Strong organizational and communication skills required
• Client-focused mindset with excellent customer service abilities
• Previous administrative experience preferred
• Reliable transportation and ability to travel to Naperville/Yorkville office locations as needed

Education & Certifications:

• High School Diploma or GED required
• Associate’s Degree in Business Administration, Office Administration, or Communications preferred

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, and Outlook)
• Experience posting and managing content on LinkedIn and Facebook preferred
• Experience with PandaDoc or document management systems is a plus