Administrative Assistant

At-a-Glance:
Join an international food and beverage company as a vital part of the team.as an Administrative Assistant

Position Type:

Contract
Onsite

Required:

• Previous experience performing the same type of role at a Fortune 500 company.
• Experience in consumer packaged goods (CPG) or the food-services industry relevant to the role.
• 2 years' experience in admin support at a consumer goods company.
• Bachelor's degree preferred.
• Detailed knowledge and experience in Microsoft Word, PowerPoint, and Excel.
• Ability to become proficient in multiple IT applications.
• Experience in prioritizing work and multitasking.
• Strong sense of urgency.
• Outstanding organizational and follow-up skills.
• Discretion with sensitive information.
• Excellent written and verbal communication skills.
• Requires creative thinking and problem-solving skills.
• Attention to detail.
• Respects and values differences, acts with integrity, and operates with justice.
• Demonstrates tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.
• Must be a strong team player and assist other department staff when necessary.
• Willingness to learn and take on projects.
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keep management involved as needed.

Responsibilities:

• Manage day-to-day sales administrative accountabilities plus dedicated areas of expertise.
• Handle settlement/cashiering location end-of-day driver paperwork.
• Manage location free-goods and employee sales.
• Provide dedicated administrative support in a professional, confidential, and organized manner.
• Maintain calendars and schedule both on- and off-site meetings.
• Manage location equipment.
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible.
• Execute and maintain required control and compliance requirements.
• Learn multiple role processes for coverage.
• Organize and maintain department files, both electronic and hard copy.
• Engage in daily interaction with all Functional Teams.
• Maintain a high level of integrity and professionalism in handling confidential material on a daily basis.
• Work proficiently and calmly under pressure situations.
• Administer specific applications/time-bound processes to include specific SME tasks (AP, CETS, CTS, ESC, ERT, FFP, Kronos/SAP Masterfiles, Respond & Recover) in an accurate and timely manner.
• Create customized actionable market reports using pivot tables, advanced formulas, or macros.
• Plan and organize sales department events.
• Work on special projects as necessary and other assigned duties as needed.

If your background aligns with what we’re looking for, you may receive a call from Ava, our virtual recruiter, for a brief screening conversation. Ava will ask a few questions about your experience and interest in the opportunity.

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