id='p1532_'>Administrative Assistant JobID: 1532
Position Type:
Secretarial/Clerical/Secretary
Date Posted:
8/4/2026
Location:
Zuni Public School District
Additional Information: Show/Hide
POSITION: Administrative Assistant
REPORTS TO: Site Supervisor
SITE: ZPSD Site
FLSA STATUS: Non-exempt
CONTRACT
LENGTH:
12 months / 244 days
REVISED: 08/04/2026
PURPOSE
The Administrative Assistant provides administrative support to the site supervisor and facilitates day-to-day
operations for students, parents, staff, community members, and vendors, including providing information and
directions, managing phone calls, and preparing correspondence and copies.
This job description serves as a guide for accomplishing district and site objectives and covers the primary
functions and responsibilities of the position. It is not to be construed as an all-encompassing list of duties,
responsibilities, and skills required.
MINIMUM QUALIFICATIONS
- High school diploma or General Education Degree (GED).
- One year of previous office experience.
- Ability to operate office machines, computers, and related software such as word processing,
spreadsheets, data entry, and School Messenger.
- Ability to develop an effective working relationship with students, staff, and the school community.
- Ability to communicate clearly and concisely, both orally and in writing.
- Ability to perform duties with awareness and understanding of district requirements and Board of Education
policies.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and
procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees of an organization.
- Ability to apply common sense and understanding to carry out instructions furnished in written, oral, or
diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are representative but not exhaustive. Other duties may be assigned.
- Makes and receives telephone calls, takes messages, and routes calls appropriately.
- Greets all visitors in a pleasant and helpful manner.
- Provides directions and information to school sites for visitors and vendors.
- Translates between Zuni and English languages as needed.
Administrative; Financial Support
- Types, prepares, distributes, and files records, reports, and correspondence.
- Processes attendance and payroll for building staff.
- Compiles and submits a variety of weekly, monthly, and year-end reports as required.
- Performs other duties as assigned, consistent with the needs of the organization.
PHYSICAL FUNCTIONS
- Stand, sit, talk, and listen for long periods of time.
- Use repetitive hand, arm, and finger motions.
- Reach with hands and arms; bend and turn neck frequently.
- Lift up to 30 pounds on occasion and 20 pounds frequently.
- Walk on even and uneven surfaces.
- Sit at a computer with arms bent, typing for long periods of time.
- Work in an office environment with varying temperatures and noise levels.
- Operate vehicle and equipment with finger, hand, foot, and eye coordination.
MENTAL FUNCTIONS
- Read information in various formats, research information, and present information in oral and written form.
- Handle interruptions and frustrations in a professional manner.
- Handle difficult people and difficult situations in a pleasant manner.
- Interact with people in a pleasant and friendly manner.
- Give directions to school sites as needed.
- Follow district policies, procedures, rules, regulations, and processes.
- Read and understand the procedures of the Open Meetings Act, Inspection of Public Records Act, Family
Educational Rights and Privacy Act (FERPA), and related laws.
ESSENTIAL EQUIPMENT
- Operates office equipment, including computer, scanner, printer, calculator, smart board, and phone.
- Operates a vehicle and holds a valid driver's license.