Administrative Assistants

• scanning/photocopying and organizing electronic and paper files

• organizing incoming communications and files

• performing data entry tasks and analyses of data in Division computer systems and databases

Recertification

• Clinical Laboratory Improvement Amendments (CLIA) waiver verifications

• EMS Licensure tracking and coordinating agency renewals, and data management. Send agency renewal notifications to all NYS EMS agencies. Ensure that all required paperwork is completed.

• managing communications deadlines and organize materials for review

• running reports in multiple different systems as needed

Minimum qualifications:

• high school diploma (or equivalent)

• excellent working knowledge of Microsoft Office, specifically Word, Access, Outlook and Excel

• the ability to work independently

• the ability to work on a team and handle multiple, shifting priorities

• good organizational skills

• comfort with speaking on the phone

• familiarity working in electronic databases

• should be dependable, highly motivated, detail-oriented, and comfortable working

autonomously and comfortable working in a fast-paced environment with senior leadership of

the Bureau.

• should be able to multitask and be flexible in moving from assignment to assignment as

deadlines and priorities change rapidly.

Preferred qualifications:

• familiarity with and knowledge of the EMS system in NYS

• prior experience working in a New York State Department of Health environment

• performing administrative support responsibilities such as maintaining various tracking and

database systems

• preparing a variety of correspondence, reports and other written material

• answering phones concerning policy or procedure and directing them to appropriate staff

• setting up and coordinating meetings for senior staff

• receiving and processing mail and fax documents

• managing electronic communications - Scanning, faxing and photocopying

• data entry and maintaining paper and electronic filing systems

• knowledge of advanced reporting such as Tableau or other similar platforms

Salary commensurate with scope of work job experience
Proper footwear required to perform tasks in a safe manner.
Perform other reasonably related duties as required.
New Wave People is an Equal Opportunity Employer (EEO).
 
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