Administrative Associate II

Posting Details

Come and join the Bearkat community!

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition 202600312S Title Administrative Associate II FLSA status Non-Exempt Hiring Salary

This position is a pay grade 6. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf

Occupational Category Technical/Para-Professional Department Dept of Physician Assistants Division Division of Academic Affairs Open Date 10/05/2026 Open Until Filled Yes Educational and Experience Requirement

Associates Degree in related field. Three years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Performs advanced administrative assistant duties for the department of Physician Assistant Studies and Athletic Training.

Primary Responsibilities

Performs advanced administrative support duties for the Department and Master of Physician Assistant Studies (MPAS) program in support of the Director of Admissions, supporting adherence to institutional policies, graduate admissions requirements, and applicable accreditation standards. Serves as primary point of contact for the prospective and admitted MPAS/AT students, providing accurate and timely guidance regarding admission requirements, application procedures, guidelines on prerequisite coursework, deadlines and program policies. Maintains accurate applicant records within the admissions management system and coordinates the admissions process, including application review, faculty participation, interview scheduling, admissions communications, and onboarding activities for admitted students. Supports student recruitment and outreach efforts through open houses, information sessions, recruitment fairs, presentations, and other program events. Prepares and maintains admissions reports, monitors applicant data, and assists with data collection. Collaborates with faculty, staff, and university departments to facilitate an efficient, organized, compliant and student-centered admission process designed to attract and enroll highly qualified applicants to the MPAS program. Provides departmental or university information to students, departments and staff. Schedules appointments and activities. Compiles, tracks, and reviews data and reports. Attends meetings and takes notes. Prepares, reviews, revises and distributes documents and correspondence. Orders and maintains supply inventory. Handles p-card purchases and monitors expenses. Provides accurate and confidential student records in accordance with FERPA guidelines, University policy, and program requirements. Assists with tracking student progression, and other student compliance documentation. Supports maintenance of the student handbook, clinical education handbook, program forms and accreditation-related documentation for ARC-PA reporting, institutional effectiveness, and continuous program improvement. Provides administrative support for faculty and clinical education activities, including classroom and instructional supplies, clinical site documentation, program events such as White Coat, and communication with clinical partners. Maintains department records, memberships, and subscriptions and warranties for equipment. Assists with website updates and coordinates with Information technology. Serves as professional contact for students, faculty, staff, clinical partners, and university departments. Performs other related duties as assigned.

Other Specifications

Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.

Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/48856

EEO Statement

EEO Statement

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report

Applicant Documents

Required Documents

• Resume
• Cover Letter
• Reference Contact Information

Optional Documents

• Letter of Recommendation 1
• Letter of Recommendation 2
• Letter of Recommendation 3

Screening Questions

Required fields are indicated with an asterisk (*).

• • How did you learn about this position?

• The Chronicle of Higher Education

• TWC - Work in Texas

• Inside Higher Ed

• Higher Ed Jobs

• HERC - Higher Education Recruitment Consortium

• SHSU Website

• SHSU Employee

• Other

• If your response to the question above was "SHSU Employee" please indicate employee's name and department.

(Open Ended Question)

• If your response to the question above was "Other" please indicate from what source.

(Open Ended Question)

• • How many years of clerical experience do you have?

• None

• Less than 1 year

• More than 1 year but less than 3 years

• More than 3 years but less than 5 years

• More than 5 years but less than 8 years

• More than 8 years

• • How many years of customer service experience do you have?

• None

• Less than 1 year

• More than 1 year but less than 3 years

• More than 3 years but less than 5 years

• More than 5 years but less than 8 years

• More than 8 years