Administrative Associate

Position Details

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title Administrative Associate Requisition Number S02411P Position Category Staff Campus Location Weber State University - Ogden, UT Hours per week 40 Months per year 12 Alternate work schedule Pay Grade N27 Salary FLSA Non-Exempt Job Summary/Basic Function

The position provides executive-level administrative support to the Associate Vice President (AVP) and Chief Information Officer (CIO), encompassing crucial functions for the efficient operation of Information Technology Division activities. This role offers comprehensive support to the AVP/CIO, including communication management, scheduling, and front desk management for staff and visitors. Duties include coordinating communication, fostering collaboration, enhancing business processes, managing financial activities, and ensuring confidentiality and compliance with data privacy regulations. With a focus on maintaining integrity and collaboration, this position supports IT activities while upholding organizational standards and objectives.

Responsibilities include discretion, judgment, knowledge of administrative processes, diplomacy, and the ability to work independently, analyze data, organize large meetings/events, communicate effectively, problem-solve, and maintain private and sensitive information. Additionally, budgetary responsibilities entail purchasing, travel, funds transfers, and expense reallocations.

Administrative functions involve verbal and written communication with all university divisions and departments, collaborating with the Information Technology Department team to enhance business processes and develop creative communication and materials to support fostering a collaborative culture on campus.

Required Qualifications

Required:

• Associate's degree or equivalent combination of education and experience.
• 4 years of full-time administrative support and/or office management experience demonstrating the ability to interact with varied departments at a senior level and with minimal supervision
• Experience with computer programs commonly used in office settings, including Word, Excel, Adobe, PowerPoint, Google Suite, etc.

Preferred Qualifications

Preferred:

• Experience in marketing, advertising, media sales/advertising, or communications.
• Demonstrated ability to prioritize complex and varied responsibilities, multitask effectively, and consistently meet deadlines.
• Knowledge of accounting and purchasing systems, as well as budgetary processes.
• Strong organizational skills with a proven track record of managing multiple tasks simultaneously.
• High level of professional judgment and confidentiality, capable of acting as a liaison to staff, students, faculty, executives, and community members.
• Proficiency in independently solving complex issues and collaborating effectively within a team. Excellent interpersonal communication skills; strong team orientation.
• Detail-oriented approach with a keen ability to review information for accuracy.
• Comfortable with independently learning new software programs and staying updated on software updates.
• Knowledge of University programs and systems. Familiarity with University software, including Ellucian Banner, Tableau, Concur, PAW Place, etc.
• Strong project management skills, including tracking and coordinating tasks efficiently. Knowledge of project management tools and processes.

A successful candidate will be willing to Background Check? Yes Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date 07/15/2026 Review Date 07/29/2026 Job Close Date Open Until Filled Yes Notes to Applicant

If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $44,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin July 29, 2026. Position will remain open until filled.

Criminal background check required as a condition of employment.

Quick Link for Direct Access to Posting https://jobs.weber.edu/postings/28803

ADA Essential Job Function

ADA Essential Job Function

Physical Activity of this position Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. , Extending hand(s) and arm(s) in any direction. Physical Requirements of this position Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work. Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading. The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this employment opportunity?

• jobs.weber.edu

• KSL

• Chronicle of Higher Education

• Higher Ed Jobs

• Agency Referral

• Personal Referral

• Internal Job Posting

• Advertisement/Publication

• Other web advertisement

• Other

• Do you have or have you ever been issued a W# By Weber State University? Yes or No. If yes, please enter your W# (W followed by eight numbers).

(Open Ended Question)

• Describe your experience working in a financial tracking system, such as Concur, to account for monthly expenditures or travel costs.

(Open Ended Question)

• Please provide a brief summary of your familiarity with office technology (ie. Google Suites, Microsoft Office).

(Open Ended Question)

• AI use in Higher Education is still new but relevant for both academic and administrative purposes. Tell us about your AI use and provide examples of how you have used it to produce outcomes (i.e., to build templates, to synthesize data, to evaluate processes, etc.). Include the roles you held and attach (scrubbed) examples if you have them.

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• List of References with Contact Info

Optional Documents

• Philosophy Statement
• Other Document 1
• Other Document 2