Administrative Associate

Pittsburg State University is accepting applications for an Administrative Associate in the College of Education. The primary purpose of the Administrative Associate is to perform administrative tasks to support the mission, strategic goals and objectives of the College of Education in support of the College of Education Teacher Education office and KSDE ECM and TASN - Coordination and Retention contracts

Duties and Responsibilities

Administrative Support- 30%

• Greet visitors when they enter the office and handle their inquiries or direct them to the appropriate person according to their needs.
• Answer a multi-line telephone system and transfer calls to appropriate individuals.
• Prepare and ship meeting and training materials.
• Prepare and process staff travel expenses.
• Respond to emails, forward messages, schedule, and confirm appointments.
• Maintain filing systems and utilize word processing, database, and spreadsheet skills.
• Maintain confidentiality of records stored in departmental office.
• Maintain appropriate supply inventory for the office.
• Train and support student employees

Teacher Ed Program Coordination - 20%

• Maintain accurate teacher education records for all students from application process through program completion.
• Maintain mailing lists and provide feedback to all students applying for admission to teacher education.
• Serve as a representative for the department and a liaison for the program with other academic and administrative departments as well as students.
• Attend appropriate meetings, record minutes for Office of Teacher Education committees, provide follow-up correspondence to appropriate parties regarding said meetings.

Event Coordination - 20%

• Assist with management of events for the TASN/ECM contracts.
• Schedule meetings and organize events for the Office of Teacher Education.

Financial Transactions and Budgets- 20%

• Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office.
• Compile and organize data to produce reports and presentations.

Other Duties- 10%

• Perform other duties as assigned in support of the College of Education and the ECM/TASN contracts.

Education and Experience

Required Education and Experience - Time of Hire

• High school diploma or equivalent
• One year of experience in an office or administrative setting.

Preferred Education and Experience -

• Experience using MS Office software.

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background, sex offender, and credit check.

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time, Monday - Friday, 8:00 AM - 4:30 PM

Salary: Grade 4, salary commensurate with experience

Application Documents Required*:

• Resume
• Cover Letter
• Names and Contact Details for three (3) Professional References
• Consolidate into two documents to upload.

Open Until Filled with a first consideration date of July 7, 2026

Search Committee Chair: Dr. Jean Dockers, jdockers@pittstate.edu

Visa Sponsorship is not available for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.

About Pittsburg State University

Founded in 1903, Pittsburg State's 373-acre campus is a beautiful blend of historic buildings and modern facilities, including state-of-the-art athletics, arts, and research facilities.

Its residential and online undergraduate and graduate student population of nearly 6,000 is guided by an exceptionally talented and dedicated faculty, staff, and administrative team.

Pitt State's hands-on learning environment and engagement by alumni working in a variety of professional sectors creates incredible academic, internship, and employment opportunities for students. Academic programs often bring home national honors.

The university enjoys a close relationship with Pittsburg residents as well as city and business leaders. Throughout town, you'll see gorilla statues in front lawns and red and gold Gorilla spirit at local businesses. Students, faculty, and staff are highly engaged in the local school district and with service projects, and in turn the community is highly supportive of and engaged in university activities.

Faculty, staff, and students have access to many amenities, including discounts and free access to concerts, plays, athletic events on campus as well as discounts on meals and services off campus.

Pitt State has developed unique partnerships in downtown Pittsburg, 1.4 miles north of the main campus. There, Block22 and the historic Hotel Besse offer innovative student housing options and the new Kelce College of Business building, scheduled to open in July 2026, will feature state-of-the-art classrooms, collaboration spaces, and space for professional development and public events.

The university has earned institutional accreditation through the Higher Learning Commission and two elite classifications from the Carnegie Foundation.