$56,741.77–$79,438.47 Per Year
Administrative Skills, Board Meeting, Building Permits, Community Development, Compensation and Benefits, Cross-Functional, Customer Support/Service, Data Entry, Database Technology, Develop and Maintain Customers, Disability Insurance, Electricity, Employee Assistance Plan, Flexible Spending Accounts, Government, High School Diploma, Industry-Specific Software, Keyboards, Life Insurance, Microsoft Office, Records Management, Reporting Skills, Risk, Safety/Work Safety, Zoning
JobTitle | Administrative Associate V |
Department | Community Development |
PostingDate | May 15, 2026 |
ClosingDateforResumes/Applications | Open Until Filled |
Salary | $56,741.77- $79,438.47/ Annually |
Comprehensive, Cost Effective Benefits Package: | Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Lagers Pension- L6 Tier and Deferred Compensation program; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits. |
Exempt/Non-exempt | Non-Exempt |
Status | Fulltime |
The purpose of this position is to perform support functions, records management, reception, internal and external customer service, data entry tasks as part of a cross functional team.
Essential Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Receives citizens' concerns and questions related to zoning and code enforcement issues.
- Prepares reports to Staff, Administration and Council regarding permits and other tracked data.
- Enters data into the Department's various data base systems for building permits, work orders, code enforcement, and other planning activities.
- Schedule inspections and prepare permits, certificates of occupancy, and other similar documents.
- Provides information and advice to applicants regarding required documentation, applications, schedules, fees, deadlines, and turn-around time, for permits and contractor licenses.
- Assists applicants who apply to various Boards and Commissions, reviews applications for completeness.
- Assist with mailings for Planning & Zoning Commission and Board of Adjustment, and other similar bodies and correspondence as needed.
- Maintain Department accounts, and financial records.
- Attend various board and committee meetings as assigned.
- Administrative and clerical duties as assigned.
- Responds to a high volume of customer contact including phone, email, and in person.
Minimum Training and Experience Required
- High school diploma or equivalent or vocation/technical training.
- Prior Customer Service experience.
- Basic Microsoft Office abilities.
- Knowledge of industry specific software (government records).
- Any combination of education and experience that provides equivalent knowledge, skills, and abilities.
Physical Abilities Required to Perform Essential Job Functions
- Ability to work under safe and comfortable conditions where exposure to heat, cold, dusts, electrical current, bright/dim light and repetitive keyboard use poses little to no risk of injury.
The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify