Administrative Asst 1 4P/135

Administrative Assistant

Job Summary
The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the office.

Job Responsibilities

• Promote and maintain a safe work environment.

• Process, track, and coordinate the completion of staff timesheets and procurement card reports.

• Ensure adherence to applicable Southern Company administrative, accounting, and compliance procedures.

• Perform various administrative office duties, including maintaining office supplies, coordinating meetings and events, and managing travel arrangements.

• Coordinate office relocations and track project correspondence.

• Manage calendars and coordinate meetings, including logistics such as room scheduling and catering services.

• Assist with meeting notes and maintain internal/external contact lists.

• Manage timekeeping and expense reports.

• Create purchase requisitions and process/reconcile invoices.

• Process training entries and submit training course completions for the department.

• Handle confidential or sensitive information.

• Manage all phases of contractor critical areas access requests and revocations.

• Ensure record retention compliance.

Job Requirements and Preferences

Experience:

• Previous experience in an administrative support role required.

• Proficient in Microsoft Office products (Outlook, Word, Excel, and PowerPoint).

• Experience using various applications such as Maximo, Oracle, and Timekeeping.

Knowledge, Skills, and Abilities:

• Strong communication skills across all levels of the organization.

• Exceptional organizational skills with keen attention to detail.

• Ability to work independently with limited supervision.

• Capability to thrive in a fast-paced environment with shifting priorities.

• Willingness to learn and adapt to company operations, policies, and procedures.

• Proven ability to prioritize tasks and multitask effectively while meeting deadlines with accuracy.

• Strong teamwork skills, coupled with the ability to work autonomously.

Behavioral Attributes:

• Commitment to excellent customer service.

• Self-motivated, proactive, dependable, and responsive.

• Strong interpersonal skills and ability to collaborate as a team player.

• High work ethic and professionalism.

• Positive and adaptable attitude.

This role is ideal for a highly organized and detail-oriented professional looking to support a dynamic work environment efficiently.