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Administrative Asst 1 4P/135

4P Consulting

Quinton, AL

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Billing, Calendar Management, Catering Services, Communication Skills, Corporate Policies, Customer Support/Service, Detail Oriented, Establish Priorities, Event Management, Expense Management, Expense Reports, IBM Maximo Asset Management, Interpersonal Skills, Mail Processing, Maintain Compliance, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Multitasking, Operations Management, Oracle, Organizational Skills, Plan Meetings, Project Tracking, Purchase Orders, Purchasing/Procurement, Team Player, Time Management, Travel Planning
LOCATION
Quinton, AL
POSTED
1 day ago
Administrative Assistant

Job Summary
The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the office.

Job Responsibilities
  • Promote and maintain asafe work environment.
  • Process, track, and coordinate the completion of staff timesheets and procurement card reports.
  • Ensure adherence to applicable Southern Company administrative, accounting, and compliance procedures.
  • Perform various administrative office duties, including maintaining office supplies, coordinating meetings and events, and managing travel arrangements.
  • Coordinate office relocations and track project correspondence.
  • Manage calendars and coordinate meetings, including logistics such as room scheduling and catering services.
  • Assist with meeting notes and maintain internal/external contact lists.
  • Manage timekeeping and expense reports.
  • Create purchase requisitions and process/reconcile invoices.
  • Process training entries and submit training course completions for the department.
  • Handle confidential or sensitive information.
  • Manage all phases of contractor critical areas access requests and revocations.
  • Ensure record retention compliance.
Job Requirements and Preferences

Experience:
  • Previous experience in an administrative support role required.
  • Proficient in Microsoft Office products (Outlook, Word, Excel, and PowerPoint).
  • Experience using various applications such as Maximo, Oracle, and Timekeeping.
Knowledge, Skills, and Abilities:
  • Strong communication skills across all levels of the organization.
  • Exceptional organizational skills with keen attention to detail.
  • Ability to work independently with limited supervision.
  • Capability to thrive in a fast-paced environment with shifting priorities.
  • Willingness to learn and adapt to company operations, policies, and procedures.
  • Proven ability to prioritize tasks and multitask effectively while meeting deadlines with accuracy.
  • Strong teamwork skills, coupled with the ability to work autonomously.
Behavioral Attributes:
  • Commitment to excellent customer service.
  • Self-motivated, proactive, dependable, and responsive.
  • Strong interpersonal skills and ability to collaborate as a team player.
  • High work ethic and professionalism.
  • Positive and adaptable attitude.

This role is ideal for a highly organized and detail-oriented professional looking to support a dynamic work environment efficiently.

About the Company

4

4P Consulting

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