Administrative Asst 1 - ADMA1

Job Title: Administrative Assistant 1 (ADMA1)

Location: Wilsonville, AL 35186

Duration: 07/27/2026 – 07/26/2027 (12 Months)

Pay Rate: $18.71/hr

Shift Timings: Monday – Friday | 6:00 AM – 2:30 PM
 

Job Description

We are seeking an experienced Administrative Assistant to provide administrative support to multiple departments at a power plant facility. The ideal candidate will be responsible for timekeeping, expense processing, travel coordination, meeting scheduling, report preparation, record management, vendor coordination, and supporting plant operations while maintaining a high level of professionalism and confidentiality.
 

Key Responsibilities

• Provide administrative support to multiple departments.
• Maintain employee timekeeping and attendance records.
• Process employee expense reports and reimbursements.
• Coordinate meetings, calendars, and travel arrangements.
• Prepare reports, spreadsheets, and other documentation.
• Order office supplies and coordinate vendor services.
• Maintain departmental records and documentation.
• Verify contractor timesheets.
• Support FMLA administration and departmental reporting.
• Assist with safety initiatives and provide excellent customer service.

Required Skills:

• 1–5 years of administrative assistant experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with calendar management, travel coordination, and meeting scheduling.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and work independently. 
   

Preferred Skills

• Experience with PeopleSoft, SHIPS, or similar HR/timekeeping systems.
• Accounts Payable experience.
• Experience with timekeeping software.
• Experience working in a manufacturing, utility, or plant environment.
• Experience supporting union employees. 
   

Education Required

• Required: High School Diploma or GED.
• Preferred: Associate degree or vocational/technical certification.