Administrative Business Partner

Apollo Professional Solutions

Cary, NC

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JOB DETAILS

SALARY

SKILLS

Administrative Skills, Audiovisual, Billing, Biotech and Pharmaceutical, Catering Services, Communication Skills, Corporate Policies, Detail Oriented, Distribution Management, Documentation, Google Apps, Keyboards, Logistics, Manage Agenda, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Onboarding, Operational Support, Purchase Orders, Purchasing/Procurement, Schedule Development, Shipping/Receiving, Startup, Team Building, Team Player, Travel Planning, Videoconferencing, Web Casting

LOCATION

Cary, NC

POSTED

6 days ago

Administrative Business Partner
Pay rate: $30.00 per hour

Job Responsibilities:
Highly skilled in Google Suite and able to manage gCal scheduling of department, team and ad hoc meetings with both internal and external stakeholders (onsite, offsite, live or virtual)
Proficient in all available tech meeting platforms including in room technology, video conferences, Google Meets, Zoom and global webcasts
Schedule and support external candidate interviews
Lead the coordination and execution of small Internal/within department meetings of 3-6 people and internal standing meetings small team off-sites (1 day with no sleeping rooms and no activities) and on-sites including sprints and face to face team meetings
Support the planning and execution of department-wide staff meetings (e.g. Town Halls, department meetings, etc), meeting logistics including agenda creation/distribution, meeting materials, catering, room set-up, etc.
Support to ensure attendees are prepared to participate in meetings including AV
connection, gMeets, Zoom info, etc.
Send communications on behalf of someone (note: complexity depends upon the person requesting)
Manage communications for day-to-day team operations, including changes in policies, processes, department reminders (e.g. handling of gifts, etc.), team agreements
Plan and coordinate team huddles and small team events (community driven, informal)
Ensure that employees are recognized for milestones (anniversaries, weddings,
birthdays, etc.) based on department guidelines and company policies
Serve as the internal and external face/liaison
Manage purchase orders, invoices, payment tracking and vendor maintenance
Facilitate new hire onboarding, executing the first 30 days checklist in addition to
ensuring technology is available and functional for the new hire
Manage distribution lists, print services, office supply process and shipping/receiving
Functional Job Responsibilities: (30% specific to the role)
Responsibilities include managing interview scheduling, facilitating post-interview
feedback sessions, coordinating candidate travel logistics, and preparing interview materials for panels in advance. Serving as the primary onsite point of contact, you will host candidates to ensure a welcoming experience while maintaining accurate talent acquisition documentation. Additionally, you will assist in clerical duties that may include, but are not limited to, general office support and facilitating onboarding activities such as coordinating site access and distributing IT equipment (e.g., headsets, keyboards, and mice), procurement needs. Given the current start-up nature of this facility, the initial scope of responsibilities remains comprehensive and is subject to refinement as our operations expand.
Required Skills and Qualifications:
High school diploma and equivalent industry experience preferred.
An average of 3-5 years related administrative, operations or project support experience (experience gained in pharmaceutical/biotechnology industry is preferred).
Ability to handle routine and impromptu assignments with minimal supervision
Collaborative, supports team development, seeks all relevant or useful information for the team, willing to contribute and assist others in the dept as needs arise
Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
Demonstrates accuracy and attention to detail of own and other's work
Confident operating within a well defined job scope and a shared decision making
process In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM).

About the Company

Apollo Professional Solutions

Apollo Professional Solutions was founded by Gayle A. Williams in 1983 as a technical staffing firm supporting New England aerospace companies. Today, Apollo has grown into a $40 million year company, with 5 regional offices nationwide that offers diversified support to industries that include: defense, military, aeronautical, civil, food & beverage, healthcare, marine, pharmaceutical and scientific industries, as well as local government. We are an equal opportunity employers, that is also certified as a Women’s Business Enterprise by WBENC as well as the State of Massachusetts (SOWMBA Office.)

COMPANY SIZE

100 to 499 employees

INDUSTRY

Other/Not Classified

FOUNDED

1983

WEBSITE

http://apollopros.com/

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