Administrative Business Partner

Job Title: Administrative Business Partner
Location: South San Francisco, CA 94080
Pay Rate: $34.00 - $34.20/ hr
Work Schedule: Monday - Friday | Onsite (5 days, 100% onsite required)

Overview of the Job

The Administrative Business Partner (ABP) provides high-level administrative and operational support to leaders and teams within a fast-paced, collaborative corporate environment. This role requires exceptional organizational skills, strong business acumen, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality. The successful candidate will act as a proactive business partner to anticipate needs, coordinate complex multi-stakeholder calendars, and drive administrative excellence across the organization. This is a contract position from August 12, 2026, to February 11, 2027.

Candidate Submission Requirements

• Submission Type: All candidates must be submitted under "NON-PAYROLL" in Fieldglass. Do not select "PAYROLL."
• Supplier Logos: No supplier logos should be included on any candidate resume submissions.
• Rate Accuracy: Confirm and submit the precise bill rate at the time of submission. No changes to the bill rate will be permitted once a candidate is selected.
• Rehire Check: If the candidate is a former employee (rehire), they must be submitted to NAMBOX for eligibility review prior to submission. Rehires who reached the 36-month tenure limit must have a minimum 6-month break in service.
• Onsite Commitment: Confirm the candidate is fully aware and committed to the 5-day onsite schedule in South San Francisco.
• Candidate Selection Details: If selected, immediately confirm any upcoming vacations/planned time off and ensure an accurate email address and contact number are entered in Fieldglass for equipment provisioning.

Job Specifications

Executive & Administrative Support Responsibilities

• Manage complex calendars and coordinate meetings across multiple stakeholders, departments, and international time zones.
• Schedule and coordinate logistics for onsite/offsite meetings, team events, interactive workshops, and leadership activities.
• Prepare, edit, format, and distribute high-quality presentations, meeting materials, agendas, and minutes.
• Coordinate detailed domestic and international travel arrangements and manage associated itineraries.
• Process expense reports, invoices, and purchase requests in a timely, compliant manner.
• Maintain and organize department files, database records, and critical documentation.

Operational & Project Support Responsibilities

• Develop, implement, and continuously improve administrative processes and procedures.
• Manage and track business planning deadlines and provide dedicated support to special projects.
• Partner with administrative colleagues to provide seamless, collaborative support across teams.
• Monitor action items from leadership meetings and follow up with owners to ensure timely completion.
• Assist with budgeting activities, purchasing, and external vendor coordination.
• Coordinate catering, meeting room setups, and event supplies.
• Order and maintain office supplies and equipment, and welcome and assist incoming visitors and guests.
• Support department-wide communications and information sharing.

Required Knowledge, Skills, and Abilities

• Highly proactive and resourceful with a customer-service mindset and strong business acumen.
• Strong calendar management and multi-leader meeting coordination experience.
• Exceptional written, verbal, and interpersonal communication skills.
• Proven ability to handle confidential and sensitive corporate information with high discretion.
• Excellent attention to detail, organization, and follow-through under tight deadlines.
• Adaptable and flexible mindset with the ability to work independently or collaboratively in a dynamic environment.

Preferred Qualifications

• Experience supporting Director-level leaders or above.
• Experience coordinating large-scale corporate meetings, workshops, or offsite events.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Google Workspace (Docs, Sheets, Slides).
• Experience with travel booking platforms, expense management systems, and corporate purchasing processes.
• Experience working in a biotechnology, pharmaceutical, healthcare, or similar regulated environment.

Education and Experience

• Bachelor’s degree or an equivalent combination of education and professional experience is required.
• Minimum of 5 years of administrative, executive assistant, or professional business support experience.

Interview Process

• Phone Interview
• In-person Interview (Candidates must be prepared to present and speak naturally without reading from a script or using AI tools)

Benefits:

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.