JOB SUMMARY: The Administrative Clerical Assistant is responsible for completing the job responsibilities stated below professionally and promptly. The Assistant will be responsible for managing the non-clinical aspects of the Assisted Living Program.
GENERAL RESPONSIBILITIES AND DUTIES:
- Maintains a working relationship with the
- Maintains a working relationship with the RN, LPN, and all other nursing
- Maintains a professional relationship with all residents, families, and all service
- Maintains confidentiality of verbal and written information pertaining to residents, facility operations, and other personnel.
- Maintains resident's privacy and
- Has a complete understanding of fire, emergency, and safety
- Answers phones, takes messages for the Administrator and other staff, and makes sure messages are delivered to appropriate personnel.
- Scanning and copying as directed by the Administrator
- Type up and deliver resident reminders, reminding residents of their upcoming Medicaid recertification and the required paperwork to complete the process.
- Copy bank statements and other documentation as needed for re-certification
- Gather information from potential residents who want more information about the Assisted Living Program (name, address, phone number, etc.).
- Provide potential residents with a Brochure, ALP packet, and Medicaid information
- SendTrackingFormstoCareManagerswhenresidentsgoinandoutof the building for hospital and rehabilitation.
- Maintain daily census for all buildings, update on computer
- Inventory supplies, order as needed, and restock
- Type up the ALP activity calendar and distribute t
- Create flyers and memos as directed by the
- Copy in-service information and distribute
- Copy Med of the Month CMA in-services and distribute to Med-
- Place homemaker sign-in sheets in chronological or alphabetical order, as needed for Homemaker clients, and give them to the administrator.
- Abide by established guidelines of the facility and governing
- Any other responsibilities are deemed necessary by the administrator.
QUALIFICATIONS:
- High School Diploma or GED
- Ability to speak and understand English'
- Phone etiquette - Ability to communicate clearly and answer phones in a professional manner
- Good communication skills, proficient in computer skills, professional in basic office skills. Organized & able to multi-task Reliable.