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Administrative Clerk (#063) This position is for internal Judicial Branch employees Only

State of Maine

South Paris, Maine

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JOB DETAILS
SALARY
$27.04–$36.62 Per Hour
SKILLS
Administrative Skills, Childcare, Computer Systems, Customer Support/Service, Dental Insurance, Disciplinary Action, Equipment Maintenance/Repair, Federal Government, Financial Reporting, Health Insurance, High School Diploma, Interpersonal Skills, Office Equipment, Office Management, People Management, Performance Reviews, Public/Media/Press/Analyst Relations, Record Keeping, Reimbursement, Retirement Plan, Staff Development, Staff Training, Student Loans, Student Services
LOCATION
South Paris, Maine
POSTED
3 days ago
If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through "Find Jobs" using your existing PRISM account.

ADMINISTRATIVE CLERK

STATE OF MAINE JUDICIAL BRANCH

LOCATION: Oxford County Courthouse, South Paris

This position is for internal Judicial Branch employees only

The Job:

This is highly responsible managerial, clerical, administrative, supervisory, and public relations work in a large Clerk's Office requiring significant supervisory and interpersonal skills. Extensive contact with the public in person or by phone requires the incumbent to utilize excellent customer service skills. Office responsibilities require extensive use of various computer systems and office equipment, knowledge of basic office procedures, and competent supervisory practices.

Under the direction of a Clerk of Court or other higher-level office supervisors, employees in this class supervise clerical staff (assigning and reviewing work, training employees, participating in the hiring, evaluation and discipline, including dismissal, of employees and similar levels of supervisory work). Employees may also supervise one or more divisions of a Clerk's Office and/or serve as the primary back-up for the Clerk in the absence of the Clerk or other higher-level office supervisors.

Salary Range:

Grade 13, $27.04 to $36.62 per hour.

What We Offer:

At the Maine Judicial Branch, we value our employees, which is why we offer great benefits. In addition to competitive pay, we provide:
  • Work-life balance: 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days every year.
  • Paid Parental Leave: 4 weeks
  • Gym membership and childcare reimbursement programs
  • Public Service Student Loan Forgiveness Program
  • Health insurance coverage (85%-100% employer-paid for employee-only plan)
  • Health insurance premium credit (5% decrease in employee premiums)
  • Dental insurance (100% employer-paid for employee-only plan)
  • Health and dependent care flexible spending accounts
  • Defined Benefit Pension plan contributions
  • Voluntary deferred compensation (retirement savings 457 Plan)
  • Up to $1000 Tuition Reimbursement each year
  • Employer-paid life insurance (1x annual salary)
  • Additional wellness benefits

Responsibilities:
  • Supervises one or more divisions of a Clerk's Office.
  • Plans, assigns, and reviews work of subordinate employees.
  • Participates in hiring, evaluation, and discipline of employees.
  • Oversees the operation of the Clerk's Office in the absence of the Clerk and other higher-level office supervisors.
  • Supervises and/or accurately performs any or all of the following:
  • Supervises and train employees, and encourages and promotes continuous staff development.
  • Dockets, processes, and files matters before the Court.
  • Schedules pre-trial activities, trials, motions, and other proceedings.
  • Manages trailing dockets and consolidated trial lists.
  • Handles and processes fines, fees, costs, and other funds paid to or through the Court, and maintain books, ledgers, and accounts, as necessary.
  • Reconciles cash receipts and bail account; compiles financial reports.
  • Processes counsel vouchers and participates and monitors fine collection efforts.
  • Prepares abstracts and reports for the Administrative Office of the Courts, Secretary of State, State Bureau of Investigation, and other agencies, as directed.
  • Answers inquiries in person, over the telephone, and in writing from the public, judges/justices, attorneys and other state, local, county, and federal agencies concerning matters before the Court.
  • Ensures the provision of courteous and professional assistance and effective working relationships with all who use the Court.
  • Operates electronic recording machines, maintains appropriate logs, and performs duties ancillary to recording
  • Participates in jury management activities, both traverse and grand, includingpreparation of lists and mailing of questionnaires.
  • Serves as courtroom clerk and performs duties as required by the judge/justice, including the jury selection process.
  • Performs administrative duties, such as monitoring supplies and forms, as requested by the Clerk.
  • Performs other duties as required.

We're Looking For:
  • Graduation from high school

About the Company

S

State of Maine

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