Administrative Clerk

Overview

• The Administrative Clerk is required to be fully knowledgeable of all administrative processes and procedures. Must be able to able operate the National Crime Information Center (NCIC) terminal for inquiries regarding background checks for visitors, vehicle information, and driver’s license information. Must properly screen all information from source documents into various automated systems using formatted input screens to verify identity and access authorization.  Ensures compliance with DHS and FLETC Records Management to ensure proper safeguarding of information. Ensure all completed forms are uploaded into the Office of Security and Professional Responsibility (OSPR) database for further processing by OSPR.   

Responsibilities

• Modify, update, and correct data within automated systems to ensure accuracy and compliance with established procedures.
• Perform data inquiries and searches in automated systems; generate records, reports, and other required documentation.
• Conduct NCIC checks on contractors, vendors, and visitors, providing initial approval or disapproval and issuing day passes in accordance with OSPR guidance.
• Verify visitor driver’s license validity for individuals operating vehicles on-site.
• Attend and successfully complete NCIC‑authorized training, enabling operation of NCIC terminals and access to sensitive criminal information in accordance with policy.
• Provide administrative support for the FLETC Personnel Security Programs—including Personal Identity Verification (PIV) and Security Clearance processes—in alignment with HSPD‑12 and FIPS 201 requirements.
• Provide fingerprinting services upon OSPR approval; submit fingerprints to OPM and update all related databases.
• Work flexible hours, including weekends and holidays, as required to support operational needs.
• Perform other duties as assigned in support of personnel security functions.
• other duties as assigned

Qualifications

• High School Diploma or GED.    

• Minimum of three (3) years of specialized experience directly related to the work performed.    

• Must have 2+ years data entry and 3+ years’ experience in an office environment.    

• Must have the ability to handle high volume of redundant typing and prioritize and organize time and work efficiently while maintaining excellent attention to detail.      

• Must have working knowledge of database systems, data entry platforms and knowledge of PC Windows environment.     

• Must be task oriented; self-motivated and have the inherent ability to multi-task, work under pressure, meet deadlines and work as a team member.    

• Effective oral and written communication skills.     

• Excellent interpersonal skills.     

• Must be able to meet drug testing and alcohol – free workforce requirements to include random drug and/or alcohol testing.    

• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.    

• Satisfactorily complete, a basic keyboard typing test at a rate of no less than 35 words-per-minute (WPM), with an accuracy rate of at least 80%.