The IT Administrative Coordinator provides high-level administrative support to the Chief Information Officer (CIO) and senior IT leadership, while also supporting the IT Shared Services organization with recurring monthly activities. This is a hybrid position that will require regular on-site support at the Pittsburgh Service Center. Responsibilities include managing executive calendars and scheduling, event/meeting planning, coordinating IT purchasing, invoicing, contract-management activities, and serving as a professional point of contact for the IT leadership team. The role requires excellent communication skills and the ability to interact professionally and discreetly with executives, internal departments, and external vendors.
Job Responsibilities:
Provide administrative support to the CIO and senior IT staff, including managing calendars, coordinating and scheduling meetings, and arranging related logistics.
Coordination and facilitation of on-site events as needed by the IT Leadership Team.
Manage CIO meetings by preparing agendas, coordinating logistics, facilitating discussions, capturing minutes, and distributing follow-up action items to attendees.
Prepare and submit purchase requisitions for IT purchase orders (PO’s) and track them through approval, issuance, and fulfillment.
Assist with the processing, tracking, and reconciliation of IT invoices, coordinating with vendors and internal finance as needed.
Provide contract management support — assisting with the preparation, tracking, renewal, and recordkeeping of IT vendor contracts and licenses.
Support the IT Shared Services team with recurring monthly activities, reporting, and departmental coordination.
Serve as a professional and responsive point of contact for internal departments and external vendors on behalf of IT leadership.
Maintain organized records and documentation, and handle sensitive and confidential information with discretion.
Provide general administrative and clerical support to the IT organization as needed.
Minimum Education, Knowledge, Skills and Abilities (those that are needed immediately when hiring for the position):
High school diploma or equivalent, with 3+ years of work experience involving administration, communication, technical or customer service responsibilities.
Ability to provide onsite, in-office support at the assigned location (Pittsburgh Service Center).
Excellent written and verbal communication skills, including professional interaction with senior leaders and executives.
Strong organizational and time-management skills, with the ability to manage multiple executive calendars and competing priorities.
Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
Demonstrated ability to handle confidential information with a high degree of professionalism and discretion.
Preferred Education, Knowledge, Skills and Abilities (those that would be nice to have and/or could be trained for in less than 6 months):
Associate’s or Bachelor’s degree.
Prior experience supporting an IT or other technical organization.
Experience supporting C-level or other senior executives.
Familiarity with procurement/purchasing and invoice-processing systems (e.g., Oracle EBS, ServiceNow).
Experience coordinating recurring departmental reporting and monthly activities.
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.
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Numbers & Facts
Location
PA, PA
Salary
$25–$28 Per Hour
Skills
Administrative Skillsunmatched
Billingunmatched
C-Level Managementunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Contract Managementunmatched
Documentationunmatched
Event Managementunmatched
Financeunmatched
High School Diplomaunmatched
Information Systems/Technology IS/IT Administrationunmatched
Logisticsunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
On Site Supportunmatched
Oracleunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Purchase Ordersunmatched
Purchasing/Procurementunmatched
Reconciliationunmatched
Record Keepingunmatched
ServiceNowunmatched
Technical Leadershipunmatched
Technical Supportunmatched
Time Managementunmatched
Vendor/Supplier Licensingunmatched
Writing Skillsunmatched
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