To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Some discretion is required in the performance of these duties. Duties beginto expand in scope and complexity, and develop into departmental-program duties.
Accepting Direction, Demonstrating Accountability, Following Policies and Procedures, Managing Resources, Thinking Critically
EXAMPLES OF WORK: EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE. NOT ALL POSSIBLE TASKS ARE INCLUDED. NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below: Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc. Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer. Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as lead worker over other imaging positions. Prepares requisitions for the purchase of supplies; may involve entering information into an automated system. Compiles information from various sources and prepares specialized reports; formats reports according to department standards. Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters. May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above. Performs related duties as assigned.
MINIMUM QUALIFICATIONS: Two years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Competencies:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Location: Bossier Parish Extension Office, Benton, La. Minimum Requirements: Two years of experience in administrative services. For more information and Substitutions contact www.civilservice.louisiana.gov or the AgCenter HRM office.
Job Duties: Administrative Support: Screens calls and visitors and communicates messages to staff. Maintains parish budget, Maintains contracts for copier services and parking garage. Submits invoices and deliverables for local programming. Maintains office inventory records and orders office supplies. Works with 4-H agents to coordinate parish events. Sorts and distributes incoming mail. Prepares and processes routine reports and newsletters. Maintains confidential files and assists with personnel transactions. Serves as Safety Coordinator. (40%) General Office Support: Compiles, maintains and distributes correspondence, news articles, newsletters, etc for parish programs. Maintains publications and display boards. Prepares mail/email and other materials to clientele. Makes arrangements for workshops and events including reservations, registrations, handouts, etc. Assist with maintaining website and social media sites. (30%) Record Keeping: Compiles and maintains mailing lists and databases of participants/clientele for program areas. Maintains office inventory records. Collects, inputs, and maintains 4-H enrollment databases and compiles spreadsheets. (15%) Assistance with Events: Prepares, assembles, and communicates information about parish events. Assist with transporting materials, and assist with setting up and cleaning up for parish events. (15%)
Application Deadline: 5/20/2026 or until suitable candidate is identified.