Administrative Coordinator 4

State of Louisiana

Baton Rouge, LA

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JOB DETAILS

SALARY

$2,732–$4,682

SKILLS

Administrative Skills, Budget Management, Communication Skills, Community Development, Computer Networks, Construction, Construction Safety, Data Management, Documentation, FMLA (Family and Medical Leave Act of 1993), Federal Assistance, Federal Grants, Financial Management, Financial Operations, Fleet Management, Follow Through, Human Resources, Information Technology & Information Systems, Insurance, Inventory Levels, Inventory Management, Job Requisition Posting, Mail Processing, Maintain Compliance, Military, Network Administration/Management, Operations, Operations Management, Payroll Administration, Payroll Management, Payroll Software/Services, People Management, Performance Management, Physical Inventory, Policy Development, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Procurement Management, Purchasing/Procurement, Record Keeping, Regulations, Regulatory Requirements, Resource Management, State Government, State Laws and Regulations, Team Building, Technical Support, Time Management, Training/Teaching, Transaction Processing/Management, Vendor/Supplier Relations, Worker's Compensation, Writing Skills

LOCATION

Baton Rouge, LA

POSTED

Today

Salary : $2,732.00 - $4,682.00 Monthly
Location : Baton Rouge, LA
Job Type: Classified
Job Number: OTS 043026D ERG
Department: Division of Administration-Office of Technology Services
Opening Date: 04/30/2026
Closing Date: 5/14/2026 11:59 PM Central

About this Job
The Division of Administration/Office of Technology Services has a vacancy. This job title has an assigned pay grade of AS-611. This position is located in the Network Communication Services Section. Req. 219967

The Office of Technology Services aims to be a responsible partner in delivering innovative, effective, and reliable solutions that support and enhance the IT functions within Executive Branch Departments. The Office of Technology Services will work to increase the return on the State's investment in technology by promoting smart decision-making, solving problems intelligently, increasing the rate of project success, and fostering a skilled and professional staff.

Incumbent of this position assists with the administrative functions for the Network Communication Services (NCS) division. NCS provides network communications and infrastructure management and support for state agencies statewide including 2,800+ network nodes across 1,250 locations, and 5,500 circuits. Supervision is received from the Administrative Program Specialist A and work is performed with a moderate independence and initiative. Verbal and written communication skills are required as well as considerable knowledge of state policies, laws, rules and regulations. The incumbent is responsible for assisting with administrative functions for OTS-NCS such as payroll, purchasing, personnel management, supply inventory, serving as office receptionist, safety and building coordination, fleet management, and other administrative support functions as well as special projects when required.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities, including the following:

Overseeing the state's capital construction program
Working to provide state and federal grants for community development
Development of the state budget
Providing technology services
Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Minimum Qualifications
Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information

Job Duties:
PAYROLL ADMINISTRATION:

Serves as the timekeeping administrator for NCS staff, ensuring accurate tracking of attendance and leave
Enters and manages payroll data in the LaGov HCM Payroll System in accordance with supervisory direction
Calculates, audits, and monitors payroll transactions to ensure compliance with DOA HR policies and procedures
Coordinates and executes all payroll-related activities, ensuring timely and accurate processing
Participates in internal and legislative payroll audits to support compliance and accountability
Prepares and submits Prior Period Adjustments (PPAs) with appropriate documentation for review and approval
Collects and reviews supporting payroll documentation to verify accuracy and required authorizations

PERSONNEL MANAGEMENT:

Receives, interprets, and distributes Civil Service, DOA, and OTS HR policies and procedures to management and staff
Communicates pertinent HR information to employees to ensure awareness and compliance
Coordinates required approvals to post positions, including internal approvals and staffing request documentation
Manages job posting activities, including entering requisitions in NEOGOV and distributing applicant information
Assists with preparing and submitting Position Description documents for organizational changes
Generates and maintains NCS organizational charts
Supports administration of FMLA and Workers' Compensation processes, including communication, documentation, tracking, and status updates
Monitors and facilitates the transition of positions to permanent status as appropriate
Processes and routes incoming and outgoing documents to appropriate internal sections, state agencies, and vendors

GENERAL ADMINISTRATIVE SUPPORT:

Manages daily mail operations, including sorting and routing to appropriate departments
Handles incoming and outgoing documents, ensuring proper distribution to internal sections, state agencies, and vendors
Assists with Continuous Performance Management (CPM) planning and evaluations, ensuring timely and accurate completion in compliance with DOA HR and Civil Service rules
Tracks and notifies management of upcoming deadlines to support timely completion of required actions
Coordinates building-related needs, including maintenance requests, badge access, and parking access through the ParkLync system
Provides administrative support for meetings, including preparing agendas, minutes, correspondence, reports, and related materials
Supports compliance with required state training by tracking and assisting employees with completion

FLEET MANAGEMENT:

Serves as backup to the primary Fleet Manager for multiple state-owned vehicles
Maintains accurate and timely monthly vehicle logs
Assists with coordinating routine vehicle maintenance, including inspections, repairs, and oil changes
Supports coordination of vehicle damage repairs as needed

SUPPLY INVENTORY:

Manages supply room inventory for NCS to ensure efficient operations
Conducts periodic physical inventory counts to maintain accuracy
Monitors stock levels to ensure adequate supplies are available at all times
Recommends reorder quantities to maintain optimal inventory levels
Distributes supplies to NCS employees as needed

Position-Specific Details:
Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.

Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

Prior to a new hire, a background check, including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position. A criminal history check may be conducted on employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system.
For further information about this posting, please contact:Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
Email:
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at

Parental Leave - Up to six weeks paid parental leave
More information can be found at

Holidays and Leave - State employees receive the following paid holidays each year:

New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement- State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system
Teacher's Retirement System of Louisiana (),
Louisiana School Employees Retirement System (), among others

01

Do you have experience performing timekeeping duties?

02

Please describe your experience maintaining personnel records in both physical and electronic formats.
03

Do you have experience ensuring compliance with civil service, state, and federal laws in the course of performing HR duties?

04

Do you have experience with inventory monitoring and management?

05

Please describe your level of computer proficiency, including any relevant software or systems you have used
06

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.

07

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
08

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

09

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
10

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team's goals.
I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

11

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question

About the Company

State of Louisiana

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