Administrative Coordinator - Accounting For All

Archer Lewis

Clifton Park, NY

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JOB DETAILS

SKILLS

Accounting, Administrative Skills, Bookkeeping, Calendar Management, Cancer, Communication Skills, Customer Experience, Customer Relations, Customer Support/Service, Data Entry, Detail Oriented, Document Management, Employee Assistance Plan, Establish Priorities, File Maintenance, Financial Transactions, Genetics, Interpersonal Skills, Leadership, Legal, Logistics, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Needs Assessment, Operations Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Reconciliation, Record Keeping, Returns Processing, Support Documentation, Tax Returns, Telephone Skills, Time Management, Writing Skills

LOCATION

Clifton Park, NY

POSTED

1 day ago

Your Future Team

Accounting For All has been serving clients in the Clifton Park community since 1987, providing accounting, bookkeeping, tax preparation, and advisory services to individuals and small to mid-sized businesses.

We focus on delivering accurate work, practical guidance, and a reliable client experience. Our office operates in a fast-paced environment where organization, responsiveness, and attention to detail matter.

As part of Archer Lewis, we now have access to expanded tools, resources, and support while continuing to deliver the same level of service our clients expect. This combination allows us to operate efficiently at a local level while being backed by a broader national platform.

What You'll Do

As an Administrative Coordinator, you will serve as a highly visible and integral member of the team, ensuring the seamless day-to-day operations of the office while delivering an exceptional client experience. Acting as the first point of contact for clients and visitors, you will create a welcoming and professional environment and serve as a key support partner to internal teams.

This role requires strong organizational skills, adaptability, and a proactive, service-oriented mindset. You will thrive in a fast-paced environment, particularly during peak tax season, when priorities shift and workload increases. Success in this role depends on your ability to manage multiple responsibilities, maintain attention to detail, and provide high-quality support under pressure.

Serve as the face of the office by welcoming clients and visitors, creating a professional, friendly, and responsive environment
Manage front desk operations including answering phones, routing calls, and handling general inquiries with accuracy and efficiency
Maintain a clean, organized, and fully operational office environment, including managing supplies, coordinating vendors, and resolving facility-related needs
Receive, sort, and distribute incoming mail, deliveries, and client documents; prepare and process outgoing mail and shipments
Support document management processes including scanning, filing, organizing, and maintaining accurate records in a paperless environment
Assist with client financial transactions including receiving payments, preparing deposits, and supporting basic bookkeeping or accounting-related administrative tasks
Provide direct administrative support to accounting and operations teams, including data entry, reconciliation support, and client file maintenance
Assist with tax workflow processes, including organizing client documents, processing tax returns, and supporting e-filing activities during peak periods
Coordinate schedules, meetings, and internal activities, ensuring logistics and materials are prepared in advance
Support special projects, reporting, and research initiatives as assigned by leadership
Proactively identify opportunities to improve administrative workflows, organization, and office efficiency
Adapt to seasonal business needs, with increased hours and responsibilities during peak tax season

What You'll Bring

Associate's degree or equivalent experience preferred
2+ years of administrative, office coordination, or customer-facing experience
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Experience working in a paperless or digital document environment preferred
Excellent organizational, multitasking, and time-management skills
Strong interpersonal and written/verbal communication skills
High attention to detail and ability to manage confidential information with discretion
Demonstrated emotional intelligence, including professionalism, empathy, and sound judgment
Self-motivated with the ability to prioritize tasks and work independently in a part-time capacity
Willingness to be flexible with scheduling, including increased hours during peak tax season

What We Offer

Medical, Dental & Vision Insurance (Coverage begins on the first of the month following your start date.)
Paid Parental Leave
401(k) Matching Program
Pre-Tax Commuter Benefits
Pet Insurance
Unlimited Flexible Time Off
7 Company-Paid Holidays
Employee Assistance Program (EAP)
Base salary of $18.00-$21.00 plus discretionary bonus (exact base salary amount will be dependent on experience)

Archer Lewis Story

Archer Lewis is a national accounting and advisory firm established in 2024 from local practice mergers, leveraging over 70 years of legacy. With 40 offices and over 450 professionals, we serve 150,000+ businesses. Our approach blends small-firm relationships with national capabilities in bookkeeping, tax, advisory, and growth planning. We adapt to client preferences for in-person or online interactions, ensuring they connect with professionals who understand their specific needs

AN EQUAL OPPORTUNITY EMPLOYER:Archer Lewis is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law.

You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.

About the Company

Archer Lewis

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