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Administrative Coordinator

University of New Mexico

Albuquerque, NM

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JOB DETAILS
SALARY
$18.81–$25.56 Per Hour
SKILLS
Administrative Skills, Background Investigation, Business Operations, Calendar Management, Clinical Medicine, College Level Faculty, Conference Management, Conferences, Copying Machines, Data Management, ERP (Enterprise Resource Planning), Environmental Research, Event Management, File Maintenance, Financial Administration, Financial Management, Funding, Health Science, Healthcare, High School Diploma, Higher Education, Leadership, Logistics Management, Mail Processing, Meeting Minutes, Mentoring, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, National Institutes of Health (NIH), Onboarding, Operational Support, Patient Care, Pharmacy, Plan Meetings, Process Improvement, Project/Program Coordination, Purchasing/Procurement, Records Management, Technical Support, Toxicology Research, Training/Teaching, Training/Teaching Curriculum, Travel Planning, Vaccination, Writing Skills
LOCATION
Albuquerque, NM
POSTED
1 day ago
Administrative Coordinator

Requisition ID
req33549

Working Title
Administrative Coordinator

Position Grade
10

Position Summary

The College of Pharmacy ( is seeking a resourceful, dynamic, and experienced individual to join its team. Since 1945, the College of Pharmacy has been educating students as the only College of Pharmacy in the state of New Mexico. The College is a supportive environment that leads to lifelong connections and success through a 7:1 student-to-faculty ratio, cutting-edge curriculum, and personalized mentorship. We are 5th in the U.S. in NIH funding, empowering groundbreaking research in environmental toxicology (human exposure to heavy metals and microplastics) and Substance Use Disorder, producing innovators who drive change in healthcare research. The College of Pharmacy has graduated over 3,400 students and 81% of New Mexico's pharmacist workforce are UNM College of Pharmacy alumni.

Nestled in the heart of UNM's Health Sciences Campus, it is active in advancing pharmacy practice and clinical care at the state and national level. In joining the College of Pharmacy, you will be helping to achieve its mission to develop pharmacists, educators and scientists in an inclusive environment whose leadership, dedication and innovation improves the health of our communities. Your impact can be felt for generations in improving health outcomes for New Mexico's diverse population.

As an Administrative Coordinator, you'll play a crucial role in managing day-to-day operations, coordinating projects, and ensuring everything runs seamlessly. You'll have the opportunity to collaborate across departments, oversee financial and administrative functions, and contribute to a positive, efficient workplace. This is an on-site position.

Duties and Responsibilities
  1. Serve as the department receptionist, assisting faculty, staff, and students with inquiries related to business operations and scheduling availability.
  2. Serve as the central point of contact for administrative and operational support, maintaining confidentiality in all sensitive matters.
  3. Liaison with other departments and external organizations, submitting requests for repairs, IT support, and securing copy machine leases, procuring service and supplies.
  4. Maintain department files, records, and data management systems; make data available for meetings and retreats as needed.
  5. Receive, distribute, and send mail/packages, including managing FedEx shipments.
  6. Facilitates onboarding for new hires, coordinating training and meetings with College and University staff.
  7. Draft communications (memos, notices, etc.) for the Department Chair's review before department distribution.
  8. Prepare and distribute monthly faculty meeting agendas and minutes.
  9. Organize department conference room scheduling for faculty, postdoctoral fellows, staff, and students.
  10. Track adjunct professor status and letters of academic title
  11. Plan and coordinate department events, including faculty meetings, faculty retreats, workshops and conferences.
  12. Schedule and coordinate weekly seminars, managing speaker logistics, vendor accounts, travel arrangements, honoraria, and refreshments.
  13. Processing bi-weekly payroll for non-exempt employees and leave processing for exempt employees.
  14. Duties as assigned.
See the Position Description for additional information.

Conditions of Employment
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.


Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualifications
  1. Experience serving in roles within Higher Education.
  2. Strong evidence of managing calendars, meetings, retreats and minute-taking.
  3. Experience with Zoom, Microsoft Teams, and other collaboration tools.
  4. Strong evidence of experience with Microsoft Office including Word, Excel, and PowerPoint.
  5. Detailed oriented and have strong organizational skills.
  6. Experience with procurement.
  7. Experience with ERP systems such as UNM's Ellucian Banner system.
  8. Experience working in a higher education, academic and/or health science setting.


Additional Requirements

Campus
Health Sciences Center (HSC) - Albuquerque, NM

Department
Pharmacy Deans Office (401A)

Employment Type
Staff

Staff Type
Regular - Full-Time

Term End Date

Status
Non-Exempt

Pay
Hourly: $18.81 to $25.56

Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required
Yes

For Best Consideration Date

Eligible for Remote Work
No

Eligible for Remote Work Statement

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

A complete application will include:

1. Complete Online Application

2. Resume

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit Refer to for a definition of Regular Staff.

About the Company

U

University of New Mexico

Why work at UNM?


For firsthand information on why UNM is a great place to work and learn, visit UNM Proud to hear directly from University employees, faculty, students, and alumni. In addition to all the University has to offer, you have the added benefit of living in New Mexico, a land rich with art, history, culture, and outdoor activities, all with a very affordable cost of living. For more about life in New Mexico, visit NewMexicoTrue. Women, minorities, veterans, and individuals with disabilities are encouraged to apply.


Positions


UNM has a number of positions available for staff, faculty, and student employees in various academic fields and levels of experience. Everyone hired into the UNM community serves a vital role in supporting our mission. We’re here to educate and encourage students to develop the values, habits of mind, knowledge, and skills that they need to be enlightened citizens, contribute to the state and national economies, and lead satisfying lives.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Education
FOUNDED
1889
WEBSITE
http://www.unm.edu/

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