ADMINISTRATIVE COORDINATOR
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ADMINISTRATIVE COORDINATOR
Salary
$28,485.60 - $55,964.70 Annually
Location
Baton Rouge, LA
Job Type
Classified
Job Number
DRU 050426 ERG
Department
Division of Administration
Division
Disaster Recovery Unit
Opening Date
05/04/2026
Closing Date
5/18/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
The Division of Administration/Disaster Recover Unit (DRU) has a vacancy. This job is Unclassified.
The Louisiana Office of Community Development (OCD) administers Community Development Block Grant Disaster Recovery and Mitigation (CDBG-DR and CDBG-MIT) grants and other federal and state funding allocated to the State of Louisiana. These programs support long-term recovery, resilience, and mitigation for communities affected by Presidentially Declared Disasters. OCD's grant portfolio exceeds $20 billion and encompasses multiple federal awards, each containing numerous programs, funding activities, and implementation timelines.
This position is responsible for the advanced administrative, scheduling and special needs of OCD executive level management. This consists of the Executive Director, Assistant Executive Directors, Directors and Managers. The position requires a high degree of dependability and confidentiality in responding to the needs of the executive level.
The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:
Overseeing the state's capital construction program
Working to provide state and federal grants for community development
Development of the state budget
Providing technology services
Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes
Minimum Qualifications
Minimum Requirements:
1 year of administrative services experiences
Preferred Qualifications:
Professional experience with communications/public relations
Proficiency in Microsoft Office Suite
Job Duties and Other Information
Essential Functions
(Duties are illustrative and not comprehensive. Responsibilities may vary.)
Manages the overall scheduling of meetings and events, signatory responsibilities, correspondence in-flow and out-flow and file management for the executive management.
Conduct and/or supervise special projects requiring the analysis and preparation of detailed reports on any phase of departmental activity, including recommendations for revising procedures to improve departmental operations.
Reports on management level meetings, at the request of executive management.
Compile and type special reports by selecting relevant information from a variety of information, as necessary.
Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
Provides services related to purchasing, travel arrangements, and scheduling.
Performs administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
Answers the telephones and routes call to the correct person or take a message.
Position-Specific Details:
Louisiana is a "State as a Model Employer" for People with Disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application.. The selected candidate will be required to submit original documentation upon hire.
For further information about this posting, please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
email: Erica.Gay@la.gov
Benefits for unclassified employees are determined by the individual hiring authority.
01
Do you have professional experience with communications/public relations?
Yes
No
02
Are you proficient in Microsoft Office Suite?
Yes
No
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
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