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Administrative Coordinator

Express Employment Professionals Defunct

Bend, OR

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JOB DETAILS
SALARY
$25–$26 Per Hour
SKILLS
Administrative Skills, Adobe InDesign, Board Meeting, Bookkeeping, Calendar Management, Communication Skills, Customer Relationship Management (CRM), Customer Support/Service, Data Quality, Digital Art, Documentation, Event Management, Event Marketing, Graphic Design, Intuit Quickbooks, Logistics, Marketing, Marketing Communications, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Windows Operating System, Microsoft Word, Multiplatform/Cross-Platform, Multitasking, Newsletter, Nonprofit, Online Publications, Organizational Skills, Proofreading, Social Media, Team Player, Telephone Skills, Volunteer Management, Website Management, Writing Skills
LOCATION
Bend, OR
POSTED
2 days ago
Job Full Description

Administrative Coordinator

Pay: $25-$26 per hour

Schedule: Monday-Friday, 8am-5pm

Location: Bend, Oregon

About the Role:

This position blends administrative support, customer service, event coordination, marketing assistance, and communication. It is both operational and public facing, you'll often be the first point of contact for visitors, callers, and community partners.

You'll help keep the office running smoothly, support events, maintain accurate data and documentation, and contribute to marketing and communication efforts. The ideal candidate is warm, welcoming, detail-oriented, tech-savvy, with a natural ability to pitch in wherever needed. Occasional support at events outside standard business hours is required.

This mission-driven, business-focused nonprofit is looking for someone who genuinely believes in their work, enjoys supporting others, and thrives in a collaborative, community-focused environment, someone who is excited about the mission and motivated to grow with the organization.

Key Responsibilities:

Administrative & Office Support
  • Serve as the first point of contact by answering phones, greeting visitors, and providing warm, professional customer service.
  • Provide administrative support across departments, including scheduling, calendar coordination, and general office tasks.
  • Maintain office organization, supplies, mail, and accurate documentation.
  • Assist with Board communication, meeting notices, minutes, and packet preparation.
  • Support basic bookkeeping tasks as assigned.
Event Coordination
  • Assist in planning, promoting, and executing events of various sizes.
  • Coordinate logistics such as venue communication, vendor details, seating charts, name tags, attendee correspondence, volunteer coordination, and check-in.
  • Use platforms such as Eventbrite, Constant Contact, Canva, and shared marketing calendars.
  • Attend and support occasional events outside of normal business hours.
  • Maintain accurate CRM and membership records, including sponsorship and event details.
Marketing & Communications Support
  • Help develop, proof, and publish content for websites, newsletters, and social media.
  • Assist with digital art, simple graphics, and marketing materials using tools like Canva or PowerPoint.
  • Support communication efforts with stakeholders, partners, and community members.
  • Update website content and maintain accuracy across digital platforms.
  • Assist with documentation, reporting, and ongoing data accuracy across systems
Required Skills & Experience
  • 2+ years of experience in any combination of:
  • Administrative support, Marketing, Communications, and Event planning,
  • Proficiency with Microsoft Office, especially Excel, Word, Outlook, and Teams.
  • Comfortable using Zoom and navigating Windows-based systems.
  • Strong writing, proofreading, and communication skills.
  • Ability to multitask, stay organized, and work with a wide range of personalities.
  • Tech-savvy with the ability to learn new platforms quickly.
Preferred (Not Required)
  • Experience with Eventbrite, Constant Contact, Canva, Adobe InDesign, or similar tools.
  • Basic bookkeeping or QuickBooks experience.
Values

The team is guided by three core values:
  • Humble - willing to help wherever needed, and eager to learn
  • Hungry - motivated, energetic, proactive
  • Smart - emotionally intelligent, thoughtful, and people-aware


How to Apply:

To apply for this role, please call to schedule an interview with an employment specialist.

#3124OS

Bend, OR
3124
296 SW Columbia Street
Suite B
Bend, OR 97702

About the Company

E

Express Employment Professionals Defunct

As we build lasting relationships with our associates and clients through accountability, integrity, and excellence, we will make a difference in our communities. As a team, we will be moved by compassion, a mindset of gratitude, and a mission to help each other and those we serve both in our communities and around the world.

COMPANY SIZE
10 to 19 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
401K, Employee Referral Program, Life Insurance
WEBSITE
http://Expresspros.con/waxahachietx

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