Administrative Coordinator- Bilingual

• Professionally greet visitors, guests and team members utilizing exemplary hospitality skills
• Professionally answer incoming phone calls, providing the necessary information to callers or connecting callers to appropriate Allied team members. Able to be client centric and interact well with team members, partners and potential clients. Incoming call volume can reach 15 per hour.
• Assist with the planning and scheduling of meetings and events, securing any resources which may include creating timelines, agenda items, background materials, snacks and coffee service, and group catered meals.
• Manage all incoming deliveries and mail, ensuring efficient organization and timely distribution to the appropriate recipients via the established office mailing system. Oversee all aspects of daily outgoing mail and package management.
• Maintain a welcoming, clean, safe, and organized work environment, including the lobby and reception areas, the cafe and conference room.
• Monitor office related supplies for ordering and restocking, including cleaning and paper supplies, printer supplies, snacks, beverages, etc. Works with the HR Generalist on site on certain purchases.
• Update company events in calendars and company intranets and schedule conference rooms for team members.  
• Assist in HR related tasks, including onboarding events, company poll tabulations, maintenance of data, wellness programs, and employee engagement initiatives.
• Utilize Google, Microsoft, and Zoho office applications with increasing proficiency to administrative and support responsibilities.

• At least 2 years of experience as a receptionist or office administrative assistant at a construction company
• Basic understanding of construction drawings/blueprints and ability to interpret key elements
• Comfortable with construction terminology, trade language and jobsite communication
• Working knowledge of MS Office Applications, Google Suite Applications, and additional related software knowledge
• Talent and desire to work with high-pressure situations in fast paced environments
• Bilingual in English/Spanish is required - working proficiency levels
• Experience coordinating events and travel planning
• Bachelor's or associate degree preferred - minimum high school diploma, certificate from college or technical school and willing to consider extensive experience over education where applicable
• Public Notary desired

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