Administrative Coordinator - Community Engagement & Marketing

Administrative Coordinator - Community Engagement & Marketing

Salary

$63,466.00 - $87,858.00 Annually

Location

Gresham Campus, OR

Job Type

Full-time

Job Number

2026-00030

Division

Advancement and Community Engagement

Department

Marketing and Communications

Opening Date

09/01/2026

• Description
• Benefits
• Questions

Job Summary and Responsibilities/Duties

For best consideration, please submit application materials by September 25, 2026.

• To be considered for this role, please submit a complete application including Employment History, Resume & Cover Letter. In your Cover Letter, please tell us how your education and experience prepares you to meet the goals of this position.

Job Summary

Provides administrative and general program supports the college's marketing operations and community engagement efforts. Assists with the coordination of marketing projects, signature events, and assists in the implementation of a consistent, organized approach to community engagement efforts. Supports project and event management, maintains engagement data and systems, and helps execute initiatives that strengthen relationships with internal stakeholders, community partners, and the MHCC Foundation. Collaborates across departments to ensure projects and engagement efforts are well-coordinated and aligned with institutional priorities.

Essential Duties

• Provides key administrative support for the Marketing & College Relations team as needed for signature events, marketing projects, and community engagement activities. Supports activity and event attendance and logistics, facilitates project timelines, and provides other related program supports. Assembles materials, and assists with tabling events as needed.
• Provides general guidance, information, and assistance to internal College departments, external stakeholders, and the general public. Responds to department inquiries and escalates questions to appropriate staff.
• Coordinates marketing intake tickets in marketing systems and department email inbox and responds or delivers to appropriate contact. Directs clients to published templates or procedures as applicable.
• Provides administrative support for Advancement-led events including monitoring vendor contracts, scheduling meetings with stakeholders, and other logistics as needed.
• Works with printers and other vendors as necessary for bids. Initiates purchase orders, requests for proposals (RFPs), and decision packages that are necessary for budget and billing. Monitors contracts for completion and ensures payments are processed.
• Coordinates the ordering, organization, and inventory of swag and other supplies. Researches availability, costs, and quality of requested materials, and provides recommendations.
• Provides general administrative support to the department in day-to-day operations and special projects. Assists with the creation of correspondence, documents, forms, and other materials. Coordinates room scheduling. Maintains and orders supplies. Assists staff with the coordination and processing of travel forms and reimbursements. Creates and monitors work orders and facility requests.
• Assists in budget preparation and control activities; maintains department and program budget records, purchases and purchase orders; verifies expenditures; records, inputs, updates, extracts, and analyze budget and financial data to ensure appropriate usage and allocations. Monitors and provides monthly year-to-actual budget reports.
• Executes advertising buys as directed, and tracks related metrics. Summarizes and provides data to management as requested.
• Enters, maintains, and updates community engagement data, ensuring accuracy and completeness.
• Participates in community engagement meetings. Assists with tracking opportunities and communicating updates. Provides support for meeting logistics, agendas, notes, and follow-up.
• Assists with coordinating the college's community sponsorships and memberships, including tracking opportunities, maintaining calendars, coordinating invitations, and processing payments.
• Coordinates communication and serves as a point of contact for internal and external inquiries to support relationship building.

Additional Duties

• Performs all other duties as assigned.

Minimum and Desired Qualifications

Minimum Qualifications (Education, Experience, Computer Skills, etc.)

Education: High School Diploma/GED or equivalent

Experience/Training:

• Minimum (5) years of experience providing administrative coordination and direct support to a complex program(s), management, and staff
• Experience with coordinating event logistics
• Intermediate skills utilizing Microsoft Word and PowerPoint and basic skills utilizing Microsoft Excel and Outlook
• Commitment to, and experience with, promoting and enhancing diversity and equity

Equivalent combinations of education and experience may be considered on a year for year basis

Preferred Qualifications

• Experience on a planning team of high-profile, high-impact events in a higher education environment.
• Knowledge of Blackbaud or other CRM system.
• Experience working with project management software preferably Asana.
• Experience working in higher education
• Proficiency utilizing Adobe Creative Suite.

Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs)

Knowledge, Skills and Abilities

• Detail-oriented
• Resourceful and assertive problem-solver
• Advanced customer service skills
• Project management and advanced organization skills
• Proficient with time and project management and experience using project management and CRM platforms

Working Conditions and Important Information

Working Conditions

Work is typically performed in a normal office environment while sitting at a computer terminal. Visual eye strain and repetitive hand/wrist motion for data entry and keyboarding functions. Works a variable schedule as needed, including some evenings and weekends, to support events.

This position is primarily on site but may be eligible for remote work on an intermittent basis.

Salary Placement

Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the Collective Bargaining Agreement and in accordance with all applicable state and federal laws. Please include all relevant full and part-time experience (including unpaid and volunteer experience) in your application that you want the College to review towards potential placement. Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.

Mt. Hood Community College Classified Employee Benefit Summary

The following is a brief description of the benefits offered by Mt. Hood Community, this is intended to be a summary only - any errors or omissions are unintentional. Please refer to benefit booklets, plan documents, college policy and regulations for more detailed information. Greater detail regarding fringe benefits is available in the Classified Association Bargaining Agreement.

COLLEGE PAID BENEFITS

Health Benefit Options

MHCC is a member of the Oregon Educators Benefit Board (OEBB) which administers Medical, Dental, Vision, Life Insurance, Accidental Death & Dismemberment (AD&D), Long Term Disability (LTD) and Employee Assistance Plan (EAP). New employee Fringe Benefits are effective the first day of the month following date of employment. Available medical, dental and vision plans and rates are available at https://mhcc.edu/about/jobs/work-at-mhcc.

MHCC will only pay the premium portion for medical, dental and vision coverage for your spouse/domestic partner and/or eligible dependents if they are not covered under another policy.

If you elect to have double coverage for a spouse/domestic partner or eligible dependent, you will be required to have the premium associated with the double coverage deducted out of your payroll check each month.

Important Retirement Information:

Make sure you are enrolled in the medical, dental and/or vision plans you want when you retire. Retirement is not considered a Qualified Status Change (QSC) so you cannot add or change plans at the time of retirement.

In order to ensure that a spouse/domestic partner and/or eligible dependent can be covered when you retire you will need to enroll them on MHCCs policy at the open enrollment period prior to your retirement date even though they may be covered under another policy. The College will waive the double coverage premiums when an employee is adding a spouse/domestic partner and/or eligible dependents during open enrollment period prior to the employee's anticipated retirement date for that plan year.

Other College Paid Insurances

• Life Insurance=Coverage = $50,000

• Accidental Death & Dismemberment (AD&D) Coverage = $50,00

• Long Term Disability (LTD)

Approved benefit claims begin after 90-day elimination period. Maximum benefit is 66 2/3 of monthly salary; benefit may be adjusted based on other income received by retirement benefits.

Public Employees Retirement Plan (PERS)

Consistent with PERS rules, the employee contributes 6% of their gross salary into an Individual Account Program (IAP) with PERS. The contribution is set up automatically. At the time of retirement, based on one of the following programs, a monthly pension benefit is calculated. Please refer the Public Employees Retirement System (PERS) website for detailed information on retirement benefits: http://oregon.gov/PERS/.

Public Employees Retirement System - Tier One/Tier Two: Hired by a PERS employer before August 28, 2003 and have an active account.

Oregon Public Service Retirement Plan - OPSRP: Hired on or after August 28, 2003 and do not have active account in the PERS Program.

Tuition Waiver Plan

The College will maintain the Tuition Waiver Plan for employees, their spouses, and their dependents through age 23 who qualify as dependents. Employees and their spouse/domestic partner will pay only course specific fees. Instructional fees for work-related classes taken by an employee at the request of the supervisor will be waived.

Employee Assistance Program (EAP)

MHCC's Employee Assistance Program (EAP) is through Canopy which provides services to help people privately resolve problems that may interfere with work, family, and other important areas of life.

The EAP provides FREE (no charge for utilization) and confidential services to employees and their dependents, living at or away from home, and all household members, related or not. MHCC employees, spouses/domestic partner, dependents and their eligible household members have eight (8) free EAP services per new issue, including relationship, family, stress, anxiety, and other common challenges. Employees must get a referral from the EAP for each issue for services to be covered. Find more information about our Employee Assistance Program (EAP) here.

Use of MHCC Swimming Pool

Full-time employees and dependents have free access to the MHCC swimming pool during open recreation sessions. Swimming classes through the American Red Cross Learn-to-Swim program are not free under the tuition waiver plan or the swim pass. Employees are responsible to pay for the classes.

Vacation

Scheduling and Use of Vacation Leave

Vacation time may be taken only with the prior approval of the supervisor and cannot be granted before it is accrued unless it is to the mutual benefit of the College and the employee.

All employees must request vacations to the employee's supervisor in writing not less than two (2) weeks in advance for approval to use more than two (2) days, and not less than one (1) week in advance when requesting two (2) days or less. This advance notice requirement may be waived in the sole discretion of the employees supervisor.

A department may delineate specific periods during the year when, due to operational need, vacations may not be approved. Outside of those periods, if a vacation request is denied, the employee and supervisor will immediately discuss a reasonable alternative time for vacation. If the delay results in an employee's accrual exceeding maximum limits as defined in the chart below, during the next three months, the employee will be paid forty (40) hours of vacation in their next regular pay distribution. The hours paid will be deducted from the accrued vacation time.

Vacation Accruals

Vacation time will begin accruing from the first day of employment with the College. Classified employees will accrue vacation on a monthly basis. The vacation accrual rates are as follows for full-time employees who remain employed for twelve (12) months.

Employees working less than twelve (12) months or less than full-time will accrue vacation on a prorated basis, based on the percentage of full-time worked or the percentage of the year worked by the employee.

An employee's total balance of accrued vacation may not exceed two (2) times their annual maximum accrual rate.

Separation from Employment

In case of an employee's termination or resignation, accrued vacation pay will be included in the employee's last check except if the employee has not completed their probationary period.

Sick Leave

At the time of hire, employees will receive eighty (80) hours of sick leave. Thereafter, employees will accrue sick leave at the rate of one (1) day per full month worked. Sick leave will be available to employees as it is accrued. Those employees who are not employed on a twelve (12) month basis will accrue sick leave on a prorated basis of actual time worked. Employees who work less than full-time will accrue sick leave on a prorated basis, based on the percentage of full-time worked, excluding overtime hours worked.

Holidays

The term "holiday" means each of the following days:

Any other day observed by the College as a legal holiday. If a holiday falls on Saturday, Friday will be a paid holiday. If a holiday falls on Sunday, Monday will be a paid holiday.

Additional Information

Detailed information regarding all Classified Employee benefits are available in the Classified Bargaining Agreement.

01

Do you have a high school diploma or equivalent?

• Yes
• No
• I believe I have an equivalent combination of education and experience to meet this requirement.

02

Do you have at least (5) years of experience providing administrative coordination and direct support to a complex program(s), management, and staff?

• Yes
• No
• I believe I have an equivalent combination of education and experience to meet this requirement.

03

Do you have experience with coordinating event logistics?

• Yes
• No

04

Do you have Intermediate skills utilizing Microsoft Word and PowerPoint and basic skills utilizing Microsoft Excel and Outlook?

• Yes
• No

05

Do you have a commitment to, and experience with, promoting and enhancing diversity and equity?

• Yes
• No

Required Question

Employer Mt. Hood Community College

Address 26000 SE Stark St.

Gresham, Oregon, 97030

Website https://www.schooljobs.com/careers/mhcc