Academic Affairs, Administrative Skills, Best Practices, Budget Management, Budget Reporting, Budgeting, Calendar Management, Card Processing, Course Coordination, Customer Support/Service, Data Collection, Faculty Administration, File Maintenance, Leadership, Meeting Minutes, Operational Support, Order Supplies, Organizational Skills, Procedure Development, Purchase Orders, Purchasing/Procurement, Reconciliation, Schedule Development, Telephone Skills, Time Management, Travel Planning
SUMMARY
Provides overall administrative support to the School Dean/Associate Dean, faculty, staff and students. Works collaboratively with colleagues to achieve goals of the department, school, division and college.
DUTIES AND RESPONSIBILITIES
- Researches, collects, and compiles data for reporting and information purposes
- Coordinates routine office procedures
- Assists in developing and submitting year departmental budgets
- Review/reconciliation of monthly departmental expenses, budget matters and procurement card transactions; Generates monthly budget reports
- Orders supplies, equipment, and prepares purchase requisitions
- Assists in the development of improved methods and procedures for unit support staff operations
- Provide exemplary customer service with a professional and engaging demeanor, in a high-volume environment
- Positively responds to students' inquiries in a timely manner
- Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate
- Develops strong working relationships with key departments and employees across the College and community
- Schedules departmental meetings, prepares meeting materials, takes and disseminates minutes
- Prepares and maintains confidential correspondence and documents
- Manages supervisor's calendar and schedules internal and external meetings
- Arranges travel plans and itineraries, compile documents for travel-related meetings and monitor travel budget lines
- Monitors Academic Affairs' faculty professional improvement travel funds
- Reviews, and updates faculty academic workload
- Works with faculty coordinators to coordinate and manage course schedule
- Facilitates division projects/programs, such as retention efforts, office hours and other projects which address student success
- Collaborates with other Administrative Coordinators as needed
- Attends administrative meetings as required
- Establishes and maintains general office files and records
- Engages in ongoing professional development to remain abreast of quality service best practices, trends, methods and principles
- Performs other related duties as assigned
C
Cuyahoga Community College