AIMS is seeking a highly organized, detail-oriented Administrative Coordinator to support day-to-day HR, credentialing, security, scheduling, and time-and-attendance operations across our healthcare staffing contracts.
This is a hands-on coordination role for someone who thrives in a fast-paced environment, can manage multiple trackers and priorities at once, and follows through consistently. The ideal candidate is proactive, responsive, organized, and comfortable working behind the scenes to keep operations moving smoothly.
This role is remote and is ideal for someone who is dependable, process-driven, and strong with follow-up, documentation, and communication. Experience supporting federal healthcare staffing, military treatment facilities, or government contractor operations is highly preferred.
Key Responsibilities
- Manage day-to-day time and attendance tracking for assigned employees and contractors
- Monitor timesheets, follow up on missing or inaccurate entries, and maintain clean attendance records
- Support scheduling coordination, shift updates, and employee communication
- Maintain organized trackers for onboarding, credentialing, security packets, fingerprinting, compliance, and start dates
- Coordinate credentialing packet collection and ensure all non-PII documents are complete, accurate, and submitted on time
- Assist with security packet coordination, follow-up, and status tracking
- Support onboarding and offboarding workflows, including document collection, checklist completion, and system access coordination
- Maintain accurate records in Excel, OneDrive, and internal systems
- Communicate professionally with candidates, employees, site leads, and internal leadership
- Flag delays, documentation gaps, attendance issues, and compliance risks promptly
- Help maintain audit-ready files and organized documentation
- Provide general HR and administrative support as needed for day-to-day operations
Ideal Candidate Profile
- Extremely organized and detail-oriented
- Strong time management and multitasking ability
- Able to manage repetitive, deadline-driven administrative work with accuracy
- Comfortable following SOPs, checklists, and structured workflows
- Strong written and verbal communication skills
- Proactive, responsive, and dependable
- Comfortable working remotely and independently while staying highly accountable
- Positive attitude and willing to learn
Preferred Background
- Experience in healthcare staffing, credentialing, onboarding, HR support, staffing coordination, or compliance support
- Experience supporting government contracts, federal staffing, or military healthcare environments
- Familiarity with credentialing, security packets, fingerprinting, onboarding logs, and contractor compliance workflows
- Prior military administrative experience, retired military background, or familiarity with military systems strongly preferred
- Base access is a plus, but not required
Qualifications
- Bachelor’s degree preferred
- 1–4 years of relevant experience in operations support, administrative coordination, HR support, credentialing, or healthcare staffing support
- Strong Excel and Microsoft Office and data entry skills required
- Experience with ADP, trackers, shared drives, and document management strongly preferred
- Ability to handle sensitive information professionally and follow compliance processes
Why This Role Matters
This role is critical to keeping day-to-day operations organized and efficient. Success in this position means employees are supported, timesheets are accurate, onboarding stays on track, credentialing packets move quickly, and operational issues are identified before they become problems.
Flexible work from home options available.
We are an equal opportunity employer and all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex,
national origin, disability status, protected veteran status, or any other
characteristic protected by law.
About Us
AIMS Locum Tenens, LLC, d/b/a AIMS Force is a WOSB certified healthcare management company based in Northern Virginia and Washington DC area focus on healthcare management in both public and private sectors.
AIMS Locum Tenens is one of the fastest growing healthcare management solution specialized in management of highly skilled healthcare professionals in both commercial and government healthcare facilities all over the country. We have the experience, resources, and scale required to help physicians, nurses and other healthcare professionals to take advantage of both short and long term staffing opportunities in a wide variety of practice specialties. We do staff healthcare providers for both short and long-term assignments to local, state and federal government healthcare facilities.
AIMS realizes the key to quality is attention to details. AIMS is the one stop shop for various healthcare facilities and handles every steps to get best candidate from sourcing, recruitment, candidate screening, credentialing, final placement and retention of highly qualified healthcare provider.
As one of the nation’s fastest growing healthcare management companies, AIMS Locum Tenens manages highly qualified physicians and nurses during staffing crisis at community hospitals, clinics and Army based MTFs (Military Treatment Facilities). Hospital systems, MTFs, nursing homes and out patient clinics benefit from our comprehensive, cost-effective supplemental medical staffing services.
Our No. 1 priority is to provide the best service to our healthcare professionals and our hospital and MTFs clients. We welcome feedback and suggestions so we can continually improve our service.
At AIMS Locum Tenens, our core pillars—dedication, commitment, trustworthiness, and superior service—drive every aspect of our business.