The role of the Division of Animal Resources (DAR) is to facilitate research and teaching with animals at the Cummings School of Veterinary Medicine. The Tufts Farm, Teaching Animals and Laboratory Animal Medicine Service (LAMS) are integral units of the DAR. We maintain teaching and production herds of many common agricultural species including dairy heifers, horses, small ruminants, as well as several other lab animal species. In addition to providing an opportunity for hands-on instruction and skill development of students in the professional DVM curriculum and many outside students. The Farm is also a faculty research resource. The Farm provides high quality animals for research, teaching and for market. The Laboratory Animal Medicine Service (LAMS) supports and facilitates research and teaching with animals at the Cummings School of Veterinary Medicine. To do this, LAMS develops and implements a high-quality program of animal care and use to enable the teaching and research activities of the school. This program is characterized by a high level of client service, strong veterinary expertise, effective technical service delivery, quality animal housing and care for many species, compliance with federal and state regulations and maintenance of AAALAC accreditation.
What You'll Do:
Under limited supervision, provides advanced administrative support to DAR Director and coordinates operations for department or business unit. Handles confidential situations, resolves problems and serves as primary resource for students, faculty staff and other constituents.
Serves as highly visible resource for internal and external constituents; explains/enforces department policies and procedures; researches and resolves escalated problems or concerns and may communicate on behalf of managers. May monitor and request updates to website and social media channels and work with marketing and communications team on communications projects and materials.
Produces and edits complex documents, reports, spreadsheets and material for presentations. Responds to routine correspondence; prepares meeting agendas and minutes.
Coordinates multiple calendars and schedules complex meetings and logistics that may include external groups/constituents.
Oversees daily operations of department or business unit. Evaluates workflow, productivity and customer service. Oversees services from university departments to ensure technology, facilities, procurement and other needs are met.
Oversees databases and file systems. Manipulates and audits data or requests data from other sources for reports for analysis.
Coordinates plans and logistics for projects and larger scale events. Handles marketing and publicity, communication with speakers and coordination of venue. Tracks project timelines and deliverables.
Monitors and tracks expenditures, researches and resolves problems, prepares reports, assists with assigned projections and works with department/unit leadership as needed. May assist with monitoring grants and contracts.
Trains new support staff, students and temporary help. May provide direction, guidance and feedback on work performance. Prepares and monitors human resources and payroll transactions.
Performs other duties as needed.
What We're Looking For:
Basic Requirements: Knowledge and experience typically acquired by:
High School /GED
College degree may serve as a substitute for some years of experience
Related Experience 5+ years
Advanced knowledge of Microsoft office suite.
Ability to monitor financial transactions.
Strong organizational and interpersonal skills.
Salary Range:
Minimum $27.85, Midpoint $33.15, Maximum $38.50
Numbers & Facts
Location
N.Grafton, Massachusetts
Skills
Administrative Skillsunmatched
Agricultureunmatched
Analysis Skillsunmatched
Animal Careunmatched
Animal Researchunmatched
Animal Trainingunmatched
Calendar Managementunmatched
Contract Managementunmatched
Customer Support/Serviceunmatched
Database Administrationunmatched
Event Marketingunmatched
Expense Trackingunmatched
Federal Laws and Regulationsunmatched
File Systemsunmatched
Financial Transactionsunmatched
Human Resourcesunmatched
Leadershipunmatched
Logisticsunmatched
Marketing Communicationsunmatched
Meeting Minutesunmatched
Microsoft Officeunmatched
Operationsunmatched
Problem Solving Skillsunmatched
Project Planningunmatched
Project Trackingunmatched
Purchasing/Procurementunmatched
Quality of Careunmatched
Reporting Skillsunmatched
Secondary Schoolunmatched
Service Deliveryunmatched
Social Mediaunmatched
Spreadsheetsunmatched
Staff Trainingunmatched
State Laws and Regulationsunmatched
Technical Deliveryunmatched
Training/Teachingunmatched
Training/Teaching Curriculumunmatched
Transaction Processing/Managementunmatched
Veterinary Medicineunmatched
Website Managementunmatched
Workflow Analysisunmatched
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