Administrative Skills, Budget Reporting, Communication Skills, Customer/Client Research, Data Entry, Dental Insurance, Detail Oriented, Documentation, Establish Priorities, Fleet Management, Forecasting, Healthcare Reimbursement, Licensing Compliance, Maintain Compliance, Maintenance Services, Multitasking, Pivot Tables, Preventative Maintenance, Reconciliation, Record Keeping, Regulatory Compliance, Reporting Skills, Vehicle Fleets, Vision Plan
Description
Fleet Support Specialist The Waldinger Corporation | Des Moines, IA
About the role
At Waldinger, keeping our fleet running smoothly is critical to how we operate. We're looking for a detail-oriented professional to support our fleet function — bringing both organizational precision and a proactive approach to keeping vehicles, records, and vendors on track.
What you'll own
- Fleet Administration: Support the setup and management of company fleet vehicles, including inputting vehicle data into systems and coordinating acquisitions and disposals.
- Record Keeping: Maintain accurate, up-to-date records across maintenance history, repairs, registrations, licensing, and compliance documentation.
- Preventative Maintenance & Safety: Track and schedule preventative maintenance tasks while ensuring adherence to DOT regulations and safety protocols.
- Vendor & Request Coordination: Manage routine service requests with vendors, monitor open work orders, and route fleet-related questions to the right team member — prioritizing urgent needs.
- Account Reconciliation & Reporting: Pull and reconcile account data across systems, providing reporting that supports budgeting, forecasting, and operational oversight.
What you bring
- Experience in fleet administration, operations coordination, or a related field
- Strong attention to detail and comfort managing multiple priorities at once
- Familiarity with fleet management systems, DOT regulations, or compliance documentation a plus
- Intermediate Excel skills a plus — comfortable with things like pivot tables, filters, and formulas to manage and report on data
- Clear communicator who follows through and keeps stakeholders informed
What you get
- Health, dental & vision insurance
- 401k with company match & profit-sharing
- Tuition reimbursement
- Continuing education & advancement opportunities
- Paid holidays & vacation
- Wellness plan & lifestyle spending account
- Health club reimbursement
- Life, AD&D & prepaid legal
The Waldinger Corporation is an Equal Opportunity Employer, including disability/veterans. E-Verify participant.