Administrative Coordinator - Facilities & Support Services

Join a dynamic healthcare organization in the Pacific Northwest region as an Administrative Coordinator supporting Facilities, Emergency Management & Security, and Environmental Services departments. This role is essential in ensuring smooth operations through expert clerical support, data management, and project coordination.

Position Overview

The Facilities & Support Services Coordinator provides comprehensive administrative and operational assistance, helping maintain departmental efficiency and compliance. This position requires a highly organized, adaptable individual capable of managing diverse responsibilities across multiple departments.

Key Responsibilities

• Manage departmental communications, coordinate meetings, and prepare essential documents.
• Maintain organized records and logs related to compliance, operations, and regulatory readiness.
• Prepare and submit timekeeping data for departmental review and approval.
• Support onboarding processes and ongoing administrative needs across departments.
• Serve as the expert for the Computerized Maintenance Management System (CMMS), including configuration, user setup, reporting, and optimization.
• Provide support for additional departmental systems such as mass notification platforms, SDS databases, and intranet sites.
• Generate and analyze reports to aid planning, compliance tracking, and performance improvement.
• Coordinate training activities related to safety, security, emergency preparedness, and workplace violence prevention; may facilitate training sessions.
• Maintain documentation supporting compliance with regulatory agencies including DNV, OSHA, and CMS.
• Assist with audit, inspection, and survey preparations to ensure continuous readiness.
• Track and coordinate departmental and cross-functional projects and initiatives.
• Assist with procurement activities, including ordering supplies and maintaining vendor records.
• Provide backup support to Facilities Supervisor for work order assignments.

• Required: High school diploma or GED.
• Minimum of 2 years experience in an administrative or coordinator role.
• Preferred: Associate's or Bachelor's degree in business administration, healthcare administration, or related field.
• Experience in healthcare support services such as Facilities, Environmental Services, Security, or Emergency Management is a plus.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and multitasking abilities.
• Ability to handle sensitive information with discretion.
• Familiarity with CMMS platforms and other departmental technologies.
• Experience coordinating training or compliance programs.
• Initiative, independent problem-solving, and teamwork skills.