Administrative Coordinator for tthe Department of Public Works

The individual in this position will provide administrative support to the department of Public Works. Essential duties include:

• Greets visitors; provides information and assistance; takes messages; answers telephone and email correspondence; refers to appropriate personnel; generally, the first point of contact.
• Receives customer complaints and inquiries; resolves or forwards to appropriate personnel.
• Prepares correspondence, memoranda, forms, invoices, expense reports, purchase or work orders, reports and check requests, agenda items, and other documents as needed.
• Organizes and files all departmental correspondence, financial documents, and other departmental significant forms.
• Orders office and operating supplies and maintains inventory for the department.
• Ensures copier, fax and other related office equipment are in working order and fully stocked each day.
• Receives or retrieves, sorts and distributes incoming and outgoing mail and shipments.
• Provides information and assistance to field personnel as needed.
• Processes right of way permits.
• Prepares PO’s, logs PO’s in master spreadsheet, and files requests.
• Reviews weekly golf and cemetery deposits for accuracy.
• Maintains all credit card statements.
• Processes all travel reservations and registrations, and completes all travel requests and expense forms.
• Assists new vendors in getting set up in vendor registry.
• Orders supplies and uniforms as needed.
• Assists with Public Works related events and projects
• Maintains and destroys documents according to appropriate records retention schedules; maintains log of destroyed documents
• Assists with open records
• Other related duties as assigned.