Administrative Coordinator

Administrative Coordinator

The Administrative Coordinator (AC) provides administrative, payroll, hiring, and compliance support to store leadership. This role ensures accurate daily back‑office operations, supports onboarding and training processes, and maintains compliance with company policies and regulatory requirements. The AC plays a critical role in supporting associates, maintaining confidential records, and ensuring smooth day‑to‑day administrative operations.

The Administrative Coordinator is detail‑oriented, organized, and service‑focused, serving as a key resource for store leadership and associates.

Key Responsibilities Administrative & Office Operations

• Perform daily administrative tasks including filing, documentation, and record maintenance
• Maintain accurate and confidential personnel files
• Support store leadership with reports, audits, and administrative communications
• Serve as a point of contact for associates regarding administrative questions
• Ensure back‑office organization and accuracy

Payroll & Timekeeping

• Support payroll processes including timecard review, punch corrections, and time‑off entries
• Monitor timekeeping accuracy and escalate discrepancies as needed
• Ensure payroll is completed accurately and within required timelines
• Maintain strict confidentiality of payroll and associate pay information
• Partner with Store Director and ASD on payroll approvals and finalization

Recruiting & Hiring Support

• Support recruiting processes including posting requisitions, scheduling interviews, and candidate communication
• Maintain candidate records and hiring documentation
• Coordinate onboarding appointments and orientation schedules
• Partner with store leadership to ensure hiring needs are supported
• Ensure hiring documentation is completed accurately and on time

New Associate Onboarding & Training

• Facilitate new hire onboarding, including orientation and system setup
• Ensure completion of required onboarding paperwork and compliance training
• Track training completion and follow up on outstanding items
• Support onboarding checklists and documentation
• Assist new associates with system access and administrative questions

I‑9 & E‑Verify Compliance

• Complete and/or support Form I‑9 processing in compliance with federal requirements
• Submit E‑Verify cases within required timelines
• Ensure I‑9 documentation is accurate, complete, and stored securely
• Escalate compliance issues or Tentative Nonconfirmation cases according to policy
• Maintain compliance with all hiring and employment eligibility requirements

Compliance, Confidentiality & Records

• Maintain confidentiality of all associate and business information
• Ensure administrative compliance with company policies and procedures
• Support audits and compliance reviews as needed
• Secure sensitive documents, keys, and access as required

Support to Store Leadership

• Partner closely with Store Director, Assistant Store Director, and PICs
• Provide administrative support during leadership coverage gaps
• Support store meetings, communications, and reporting needs
• Assist with special projects as assigned

Scope of Authority

• Performs administrative and compliance tasks at store level
• Does not issue disciplinary action or make employment decisions
• Escalates associate relations, payroll disputes, and compliance issues to leadership
• Serves as a support role, not a decision‑making leadership role

About Us

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table. Disclaimer The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process. Albertsons is an Equal Opportunity Employer This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 1-888-255-2269(option #4). Pay Transparency: Starting rates will be no less than the local minimum wage and may vary based on things like location, experience, qualifications, and the terms of any applicable collective bargaining agreement. Candidates with unique qualifications may be considered for compensation above this range. Dependent on length of service, hours worked, any applicable collective bargaining agreement and/or Company policy, benefits may include medical, dental, vision, disability and life insurance, sick pay*, PTO/Vacation pay*, paid holidays*, bereavement pay and retirement benefits (pension and/or 401(k) eligibility). Associates in this position may be eligible for a quarterly bonus, subject to Company bonus plans. Applications are accepted on an on-going basis. *For roles in Washington State: Sick pay and PTO/Vacation pay are accrued based on hours worked and paid holidays are issued at 7-9 days annually.