Administrative Skills, Calibration, Catering Services, Communication Skills, Computer Skills, Cross-Functional, Data Entry, Detail Oriented, Document Management, Documentation, Driver's License, Establish Priorities, Facilities Management, Interpersonal Skills, Logistics, Materials Testing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Multitasking, Presentation/Verbal Skills, Problem Solving Skills, Support Documentation, Systems Maintenance, Technical Writing, Testing
ADMINISTRATIVE COORDINATOR - GENERAL CLERK 3 - Fluids Engineering - Metering Research Facility
18-01610
Who We Are:
We solve complex fluids problems to help society gain access to energy and water. We strive to create a workplace defined by mutual respect and collaboration, where the sharing of knowledge and the drive for excellence are pervasive. Safety is a top priority and is integrated in every operation.
Objectives of this Role:
- Provide administrative and clerical support to a multi-disciplinary team of managers, engineers, and technicians engaged in standardized testing and research of fluid systems and fluid-handling equipment.
- The primary objective of the role relates to shipping coordination with secondary objectives related to visitor support, documentation management, and report compilation.
Daily and Monthly Responsibilities:
- Interface with SwRI shipping department to coordinate deliveries and pickups of test articles and project materials for onsite test facilities.
- Welcome and host customers and visitors to the test facility by coordinating campus entry requirements, meeting logistics, and catering requests.
- Maintain electronic filing systems for standardized forms, quality system documentation, and project records.
- Data entry in maintenance, calibration, and other databases.
- Prepare and process forms, certificates, and technical reports to document testing and calibration projects.
- Contribute to a fast-paced, dynamic team operating a standardized testing business.
- This will require the ability to multi-task, prioritize, and complete tasks quickly and efficiently with consistent strong attention to detail.
Requirements:
- Requires a high school diploma or equivalent.
- 4-10 years: Clerical or administrative experience.
- Excellent verbal and electronic communication and interpersonal skills will also be needed to be successful in this role.
- Strong general computer skills including proficiency with Microsoft® Office, Excel, Outlook and electronic filing systems.
- A valid/clear driver's license is required.
Special Requirements:
Job Locations: San Antonio, Texas
For more information about this division, visit the Mechanical Engineering home page.
An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status.
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Southwest Research Institute