Administrative Skills, Communication Skills, Cross-Functional, Detail Oriented, Document Management, Documentation, Internet Technology, Leadership, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Needs Assessment, Office Management, Organizational Skills, Plan Meetings, Reimbursement, Resource Management, Time Management, Video Editing, eCommerce
We are looking for a detail-oriented and highly organized Administrative Coordinator to support the Global E-Commerce department. This role is responsible for providing day-to-day administrative and coordination support, ensuring smooth team operations, and assisting with internal events and office resource management in a fast-paced, global environment.
Responsibilities:
- Support planning and execution of department-wide activities, including all-hands meetings, team events, leadership workshops, and employee engagement initiatives.
- Provide daily administrative support, including expense processing, documentation management, internal communications, and employee recognition coordination.
- Assist with office and workspace management, including seating arrangements, desk allocation, and office resource coordination based on business needs.
- Coordinate with internal stakeholders to support cross-functional activities and ensure timely follow-up and execution of operational requests.
- Support the improvement and standardization of administrative processes by identifying opportunities to streamline workflows and enhance efficiency. Minimum Qualifications:
- Bachelor's degree or above.
- 3+ years of experience in administrative support, office coordination, or related roles.
- Proven experience in organizing and executing meetings, events, or team activities end-to-end.
- Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.
- Good communication and stakeholder coordination skills in a cross-functional environment.
- Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and basic design and video editing tools (e.g., PowerPoint, Canva, CapCut, or similar) for internal communication and event materials.
Preferred Qualifications:
- Experience in internet, technology, or multinational companies.
- Ability to identify team needs and support resource coordination in a structured and detail-oriented manner.
- Experience in documenting and standardizing administrative processes or work procedures.