Administrative Coordinator

About the Opportunity

Key Responsibilities

Front Desk & Visitor Management

• Answer and direct incoming phone calls in a professional manner
• Welcome visitors, customers, vendors, applicants, and guests
• Ensure visitors are properly signed in and follow company safety and security procedures
• Provide general information while maintaining confidentiality and professionalism
• Coordinate conference room scheduling and meeting preparations

Administrative Support

• Provide administrative support to multiple departments
• Assist with filing, scanning, copying, data entry, and document preparation
• Maintain records, logs, forms, and company documentation
• Support special projects and administrative tasks as assigned
• Process incoming and outgoing mail, packages, and deliveries

Office Coordination

• Coordinate company lunches, meetings, employee events, and visitor hospitality
• Order and maintain office supplies and inventory
• Keep front office and common areas organized and professional
• Communicate effectively with employees, vendors, and visitors to support daily operations

Departmental Support

• Support Human Resources, Operations, Customer Service, Accounting, Quality, and other departments with administrative needs
• Assist with record maintenance, documentation, and clerical functions
• Help ensure efficient communication and workflow across departments

Qualifications

• High School Diploma or GED required
• Previous experience as a Receptionist, Administrative Assistant, Office Coordinator, or similar administrative role preferred
• Strong customer service and interpersonal skills
• Professional phone etiquette and communication skills
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Strong organizational and multitasking abilities
• Accurate data entry and recordkeeping skills
• Ability to maintain confidentiality and handle sensitive information appropriately