Job Description
Administrative Coordinator
Type: Contract
Location: Groton, CT
Pay: $27/hr
Administrative Coordinators play a key role in supporting daily onboarding operations by providing administrative, scheduling, and organizational support to multiple departments. This position helps ensure efficient workflows, accurate documentation, and a positive experience for employees, customers, and leadership teams.
As an Administrative Coordinator, you will:
Required Qualifications:
Preferred Qualifications:
Key Skills:
Type: Contract
Location: Groton, CT
Pay: $27/hr
Administrative Coordinators play a key role in supporting daily onboarding operations by providing administrative, scheduling, and organizational support to multiple departments. This position helps ensure efficient workflows, accurate documentation, and a positive experience for employees, customers, and leadership teams.
As an Administrative Coordinator, you will:
Required Qualifications:
Preferred Qualifications:
Key Skills:
Type: Contract
Location: Groton, CT
Pay: $27/hr
Administrative Coordinators play a key role in supporting daily onboarding operations by providing administrative, scheduling, and organizational support to multiple departments. This position helps ensure efficient workflows, accurate documentation, and a positive experience for employees, customers, and leadership teams.
As an Administrative Coordinator, you will:
- Provide administrative support to managers and department teams, including scheduling, correspondence, and document management.
- Coordinate meetings, interviews, training sessions, and conference calls, including preparation of meeting materials and agendas.
- Maintain and update department records, databases, and reports to ensure information is accurate and current.
- Assist with onboarding activities, including coordinating orientation schedules and preparing new hire documentation.
- Process and track employee paperwork, timekeeping records, and other administrative documents.
- Support communication between departments and external contacts to ensure timely follow-up on requests and action items.
- Prepare presentations, spreadsheets, and reports using Microsoft Office applications.
- Manage calendars, schedule appointments, and coordinate travel arrangements when required.
- Perform general office duties, including filing and data entry.
- Support special projects and other administrative initiatives as assigned.
- Support New Hire Orientation
Required Qualifications:
- High School Diploma or GED equivalent.
- 2+ years of administrative, office support, or coordinator experience.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational, communication, and multitasking skills.
- Ability to handle confidential information with professionalism and discretion.
Preferred Qualifications:
- 1 + experience supporting Talent Acquisition or employee onboarding.
- Associate's or Bachelor's Degree in Business Administration, Human Resources, or a related field.
- Experience supporting multiple departments or executive leadership.
- Experience with HRIS, Applicant Tracking Systems (ATS), or other business management software.
- Experience in a manufacturing, defense, engineering, or corporate environment.
Key Skills:
- Administrative Support
- Calendar Management
- Scheduling & Coordination
- Data Entry & Reporting
- Microsoft Office Suite
- Communication & Customer Service
- Organization & Time Management
- Document Management
- Meeting & Event Coordination
- Attention to Detail
Type: Contract
Location: Groton, CT
Pay: $27/hr
Administrative Coordinators play a key role in supporting daily onboarding operations by providing administrative, scheduling, and organizational support to multiple departments. This position helps ensure efficient workflows, accurate documentation, and a positive experience for employees, customers, and leadership teams.
As an Administrative Coordinator, you will:
- Provide administrative support to managers and department teams, including scheduling, correspondence, and document management.
- Coordinate meetings, interviews, training sessions, and conference calls, including preparation of meeting materials and agendas.
- Maintain and update department records, databases, and reports to ensure information is accurate and current.
- Assist with onboarding activities, including coordinating orientation schedules and preparing new hire documentation.
- Process and track employee paperwork, timekeeping records, and other administrative documents.
- Support communication between departments and external contacts to ensure timely follow-up on requests and action items.
- Prepare presentations, spreadsheets, and reports using Microsoft Office applications.
- Manage calendars, schedule appointments, and coordinate travel arrangements when required.
- Perform general office duties, including filing and data entry.
- Support special projects and other administrative initiatives as assigned.
- Support New Hire Orientation
Required Qualifications:
- High School Diploma or GED equivalent.
- 2+ years of administrative, office support, or coordinator experience.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational, communication, and multitasking skills.
- Ability to handle confidential information with professionalism and discretion.
Preferred Qualifications:
- 1 + experience supporting Talent Acquisition or employee onboarding.
- Associate's or Bachelor's Degree in Business Administration, Human Resources, or a related field.
- Experience supporting multiple departments or executive leadership.
- Experience with HRIS, Applicant Tracking Systems (ATS), or other business management software.
- Experience in a manufacturing, defense, engineering, or corporate environment.
Key Skills:
- Administrative Support
- Calendar Management
- Scheduling & Coordination
- Data Entry & Reporting
- Microsoft Office Suite
- Communication & Customer Service
- Organization & Time Management
- Document Management
- Meeting & Event Coordination
- Attention to Detail
Numbers & Facts
| Location | Groton, CT |
| Industry | Other/Not Classified |
| Company Size | 100 to 499 employees |
| Year Founded | 1983 |
| Website | http://apollopros.com/ |
About Company
Apollo Professional Solutions was founded by Gayle A. Williams in 1983 as a technical staffing firm supporting New England aerospace companies. Today, Apollo has grown into a $40 million year company, with 5 regional offices nationwide that offers diversified support to industries that include: defense, military, aeronautical, civil, food & beverage, healthcare, marine, pharmaceutical and scientific industries, as well as local government. We are an equal opportunity employers, that is also certified as a Women’s Business Enterprise by WBENC as well as the State of Massachusetts (SOWMBA Office.)
Skills
- Administrative Skillsunmatched
- Administrator Documentationunmatched
- Applicant Tracking Systemunmatched
- Business Administrationunmatched
- Business Solutionsunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Customer Support/Serviceunmatched
- Data Entryunmatched
- Data Qualityunmatched
- Detail Orientedunmatched
- Document Managementunmatched
- Documentationunmatched
- Employee Orientationunmatched
- Event Managementunmatched
- HRIS/HRMSunmatched
- High School Diplomaunmatched
- Human Resourcesunmatched
- Leadershipunmatched
- Mail Processingunmatched
- Manufacturingunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Multitaskingunmatched
- Onboardingunmatched
- Operational Supportunmatched
- Operationsunmatched
- Organizational Skillsunmatched
- Plan Meetingsunmatched
- Presentation/Verbal Skillsunmatched
- Records Managementunmatched
- Spreadsheetsunmatched
- Time Managementunmatched
- Travel Planningunmatched
- Willing to Travelunmatched
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