Administrative Coordinator

Come Join Our Team! 

Administrative Coordinator 
Location: Hayward, CA
Pay: $25.00–$29.00/hour, depending on experience

About the Role:

We're looking for a reliable, detail-oriented Administrative Coordinator to join our headquarters office. Reporting to the HR Manager/Office Manager, you'll support multiple departments with day-to-day administrative coordination and office operations.

This is a great fit for someone who wants a long-term career, not a short-term gig — whether you're a recent graduate with strong administrative instincts or a professional with 2–5 years of stable office experience.

What You'll Do:

Provide daily administrative support across departments
Prepare timesheet and time-off reports for management review
Maintain organized electronic and paper filing systems
Coordinate office supply purchasing and inventory
Manage office maintenance, vendor relationships, and service appointments
Maintain company vehicle registration and renewal records
Prepare onboarding paperwork and maintain personnel files
Distribute benefits information and company communications
Coordinate meetings, employee events, and other office activities
Support administrative projects and process improvements
Handle other general office duties as needed

What We're Looking For:

Associate's or Bachelor's degree in Business Administration, Management, Communications, Hospitality, Economics, or a related field (preferred, not required)
Recent graduates with internship or office experience are encouraged to apply
2–5 years of stable administrative/office experience preferred
Strong organizational and time management skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent written and verbal communication
Discretion when handling confidential information
A positive, dependable, and eager-to-learn attitude

You'll Thrive Here If You:

Want a long-term career, not a temporary role
Enjoy a fast-paced office environment
Can juggle multiple priorities without losing attention to detail
Take initiative and follow through on commitments
Work well both independently and with cross-functional teams
Have a track record of job stability (2+ years with recent employers is a plus)
Have experience in wholesale, distribution, logistics, food & beverage, or a similar setting (a plus, not required)

Compensation & Benefits:

$25.00–$29.00/hour, depending on qualifications and experience
Comprehensive benefits for eligible full-time employees: medical, dental, vision, paid holidays, PTO, and 401(k)