Administrative Coordinator

Job Summary/Company: Sparks Group has partnered with a space-based intelligence company that is seeking an Administrative Coordinator for their office in Northern Virginia. This position is slated to be a 2–3-month contract. Please apply today. 


Responsibilities

• Run the daily office operations for our Herndon, VA location in a professional and service-focused manner.

• Ensure the office workspace and common areas are clean, safe, and organized. Serve as the escalation point for building access and maintenance matters, coordinating with building management and vendors as needed.

• Greet visitors with warm hospitality, complete the guest registration process, and host candidates during in-office interviews or guests for tours to ensure a great experience.

• Receive, log, and distribute mail, package shipments, and deliveries to their respective recipients.

• Answer the main office phone line, manage internal and external communications in a timely manner, and handle confidential information with discretion and professionalism.

• Order and keep drinks, snacks, and office supplies well-stocked. Coordinate catering as required (ordering, set-up, and take down).

• Coordinate several internal operational systems, including keycards for employees, parking passes, and facility access.

• Evaluate potential new vendors and office improvements. Create and maintain office reference material (including visitor processes), develop administrative procedures, and ensure adherence to guidelines.

• Run errands to support miscellaneous events and activities using reliable transportation. Ensure all whiteboards are cleared at the end of every workday.

• Position requires the ability to stand, squat, reach, and lift up to 50 lbs.

• Perform other job-related duties as assigned.

Required Qualifications

• At least three to five years of relevant experience providing administrative office support.

• Ability to work in a full-time, in-office work environment.

•  Previous exposure to event planning and management. Experience with basic facility management, including vendor management and security protocols.

• Proficient with Microsoft Office Suite (especially calendar management) and ability to navigate new software tools useful in a technology-forward company (e.g., Slack, Confluence, SharePoint).

• Strong written and verbal communication skills; friendly, welcoming, and passionate about customer service, workplace culture, and employee engagement.

• Ability to prioritize and handle multiple assignments comfortably with autonomy as a self-starter. Highly dependable, punctual, and responsible.

• Reliable transportation to support outside-of-office tasks is critical.

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This job is In-Person.

Pay Range: Hourly $23.00 to $27.00

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.