Administrative Coordinator

Administrative Coordinator
Location: Greenspoint
Pay Rate: $25–$27 per Hour
Employment Type: Temporary (Indefinite Assignment)
Schedule: Full-Time

We are seeking a detail-oriented Administrative Coordinator to provide administrative and operational support across multiple business units. This role is responsible for maintaining tracking systems, coordinating purchasing activities, supporting invoicing processes, and partnering with internal departments to ensure day-to-day operations run efficiently.

The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy and professionalism.
Responsibilities

• Maintain and update revenue tracking and activity tracking systems.
• Prepare field tickets and submit documentation for invoicing.
• Coordinate with Operations, Finance, Billing, and Supply Chain teams to complete assigned tasks.
• Create and track purchase requests.
• Coordinate vendor setups, updates, and changes.
• Purchase safety equipment and operational supplies as needed.
• Maintain accurate records and documentation.
• Assist with special projects and other administrative duties as assigned.

Qualifications

• High school diploma required.
• Minimum of one year of administrative support experience.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Excellent written and verbal communication skills.
• Demonstrated professionalism, integrity, and discretion when handling confidential information.
• Ability to adapt to changing priorities and meet deadlines.

Preferred Skills

• Experience supporting operations, purchasing, billing, finance, or supply chain functions.
• Experience maintaining tracking systems and processing purchase requests.
• Strong problem-solving and follow-up skills.
• Ability to collaborate effectively with cross-functional teams.

If you are a motivated administrative professional looking for a long-term opportunity with a collaborative team, we encourage you to apply today.


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