Administrative Coordinator

Job ID: 37529769
Location: Ridgefield, CT
Client: Sigma Inc.
Duration: 24-Month Contract
Work Arrangement: Hybrid

Job Summary

Sigma Inc. is seeking a detail-oriented and highly organized Administrative Coordinator to provide business operations, documentation management, and compliance support within the Clinical Pharmacology and Safety Sciences (CPS) Central Function Office. The ideal candidate will have strong administrative and organizational skills, excellent communication abilities, and experience managing documentation, databases, tracking systems, and multiple administrative priorities in a fast-paced environment. This role will collaborate closely with internal CPS colleagues, enabling functions, and external third-party suppliers to support operational processes and ensure timely and accurate delivery of administrative activities.

Key Responsibilities

• Support business operations, documentation management, and compliance activities within the CPS Central Function Office.
• Monitor and respond to inquiries received primarily through email, ensuring timely, professional, and accurate communication.
• Perform a variety of administrative activities in support of business operations, documentation management, compliance activities, projects, and initiatives.
• Maintain departmental tracking spreadsheets, inventories, databases, and other administrative systems.
• Perform data entry, data review, query resolution, editing, and system updates as required.
• Execute document processing activities, including document creation, formatting, routing, filing, and archiving.
• Use various computer systems, applications, and tools to support established processes and administrative workflows.
• Track timelines, deliverables, and administrative activities to help ensure work is completed accurately and on schedule.
• Follow applicable regulations, internal policies, procedures, and established business processes.
• Collaborate with team members, internal stakeholders, enabling functions, and external suppliers as needed to support operational efficiency.
• Provide administrative support for specific projects, initiatives, and business activities.
• Maintain accurate and organized records and documentation while ensuring appropriate handling of confidential information.
• Support multiple stakeholder groups and administrative priorities in a collaborative and fast-paced environment.
• Identify administrative needs proactively and contribute to the timely completion of departmental deliverables.
• Perform other administrative duties and responsibilities as assigned.

Required Qualifications

• High school diploma required; business school certification or college degree preferred.
• Strong computer skills and proficiency with Microsoft Office Suite, including Microsoft Word, Excel, Outlook, and SharePoint.
• Strong administrative, organizational, and multitasking skills.
• Excellent attention to detail and commitment to accuracy.
• Ability to prioritize multiple tasks, manage deadlines, and track deliverables and timelines.
• Clear and professional written and verbal communication skills.
• Ability to work effectively with multiple stakeholder groups.
• Collaborative, proactive, and agile approach to supporting business operations and delivering results.
• Ability to work independently while also contributing effectively as part of a team.
• Fluent in English, including speaking, reading, and writing.

Preferred Qualifications

• Experience working with and maintaining databases.
• Experience with documentation management, tracking systems, or administrative databases.
• Experience supporting business operations, compliance activities, or project initiatives.
• Experience working in a regulated or corporate environment.
• Experience with SharePoint and electronic document management systems.